Office / Operations Administrator

Recruiter

Ultra Personnel

Job Ref

JHB001732/VM

Date posted

Monday, June 15, 2026

Location

Johannesburg, South Africa

Salary

Monthly

SUMMARY

Our client, a manufacturing company based in Edenvale / Isando requires an experienced Office / Operations Administrator to join their team. A minimum of 3 - 5 years similar experience is required.

POSITION INFO

We are looking for an organised and reliable Administrator to handle the day-to-day admin of the business and act as the main point of contact for general office matters. The role will involve dealing with customers, suppliers, paperwork, basic stock records, invoices, orders, filing, and general office support A minimum of 3 - 5 years similar experience is required. Customer and Sales Admin Answer phone calls, emails and WhatsApp messages Take customer orders and record them accurately Prepare quotations, invoices, delivery notes, and basic sales documents Follow up with customers where required Keep customer details and information updated Supplier and Purchasing Admin Contact suppliers for quotes and order information Prepare basic purchase orders where needed Capture supplier invoices and delivery documents Keep supplier records and paperwork organised Stock and Production Records Keep basic records of stock received, stock used, and stock sold Assist with stock counts Record basic production information such as quantities made, packed, or dispatched Report any obvious stock or paperwork discrepancies to management Accounts Admin Support Keep records of customer payments and outstanding amounts File invoices, statements, delivery notes, and proof of payments Prepare documents for the bookkeeper or accountant Assist with basic debtor and creditor follow-up General Office Admin Maintain organised physical and electronic filing Keep office documents and templates updated Assist management with basic reports and admin tasks Be the general go-to person for office and admin matters Required Skills Matric and 3 - 5 years office / operations experience is essential Good working knowledge of Microsoft Excel, Word, and Outlook Able to work accurately with numbers, quantities, and documents Good communication skills Organised and reliable Able to follow instructions and keep records properly Advantageous Experience in a manufacturing, warehouse, packaging, or stock-control environment Experience with basic invoicing or accounting software Experience with ERP systems