Company Secretary (Corporate Governance Support Services)

Job Overview

Seeking an experienced Company Secretary to urgently engage the services of a suitably qualified and experienced service provider to render Company Secretarial and Corporate Governance Support Services

Key Responsibilities

Board and Committee Secretarial Services

• Coordinate and administer all meetings of the Accounting Authority (Board/Authority), its sub-committees, and any ad hoc committees, including scheduling, preparation and distribution of meeting packs, agenda management, and logistical arrangements.
• Attend all Board and committee meetings and accurately record minutes, resolutions, and action items; distribute approved minutes within agreed timeframes.
• Maintain a rolling calendar of Board and committee meetings, and a forward agenda planner aligned to strategic and statutory obligations.
• Manage the declarations of interest process, conflicts of interest register, and the Board member induction and continuous development programme.
• Ensure quorum requirements, recusal protocols, and procedural requirements are observed and documented at all meetings.

Statutory Compliance and Regulatory Obligations

• Ensure compliance with all statutory filing and reporting obligations in terms of the PFMA, applicable enabling legislation, Treasury Regulations, and relevant provincial legislation.
• Maintain and update all statutory registers and records, including the register of Board members, interests, attendance, and resolutions.
• Monitor and advise on changes in legislation, regulations, and governance codes affecting the entity, and recommend required policy or procedural updates.
• Liaise with relevant oversight authorities regarding governance and reporting obligations as required.

Corporate Governance Framework and Policy Development

• Review and update the Board Charter, committee terms of reference, and delegation of authority framework in alignment with King IV, King V, and PFMA requirements.
• Develop and maintain a governance framework document, governance manual, and policy register.
• Facilitate the annual Board and committee performance self-assessment process and compile the resulting report.
• Support the development of the annual governance report as part of the Annual Report.
• Advise on the application of King IV and King V governance principles and disclosure requirements relevant to a public entity.

B oard Member Support and Advisory Service s

• Provide induction support for newly appointed Board members, including preparation of orientation packs covering fiduciary duties, PFMA obligations, and governance frameworks.
• Advise individual Board members and the Chairperson on governance matters, ethical obligations, and procedural requirements.
• Assist with the identification and coordination of Board member capacity-building and development opportunities aligned to identified needs.

Reporting and Other Matters

• Report directly to the Chief Executive Officer and work closely with the Governance, Risk and Compliance (GRC) Team and Executive Management Team (EMT).
• Present progress reports to the EMT at agreed intervals.
• Ensure that the final governance framework, policy documents, registers, and records are formally handed over upon conclusion of the engagement.
• Present final deliverables to the Accounting Authority and/or its delegated authority for adoption.

Minimum Requirements

• A relevant qualification in Company/Corporate Law, Corporate Governance, Commerce, Business Administration, Chartered Accountant or Chartered Secretary — an admission as an attorney, LLB, or a postgraduate qualification is preferred.
• Membership of or a qualification recognized by the Chartered Governance Institute of
• Southern Africa (CGISA / ICSA) will be a significant advantage.
• Proven knowledge and practical experience in company secretarial services, corporate governance, and Board administration within a South African public sector or parastatal environment.
• Sound knowledge of the PFMA, Treasury Regulations, applicable provincial legislation, King IV and V Reports on Corporate Governance, and DPSA governance frameworks.
• Experience supporting Accounting Authorities (Boards) and Board sub-committees, including audit, risk, and remuneration committees.
• Strong written and verbal communication skills, with the ability to prepare accurate and professional minutes, reports, charters, and policies

Duration: 12 months

Working model: Onsite

Location: Pietermaritzburg

Interested candidates who meet the above criteria are encouraged to apply immediately, please send your CV to ***email_hidden***