Legal Secretary / Executive Assistant

Recruiter

Hired Recruitment (Pty) Ltd

Job Ref

2399375687

Date posted

Monday, June 15, 2026

Location

Cape Town, South Africa

SUMMARY

POSITION INFO

Key Responsibilities Executive & Administrative Support Provide executive support to the CEO and Operations Manager. Manage calendars, diaries, meetings, and travel arrangements. Coordinate correspondence and maintain planners. Assist with prioritisation and tracking of key tasks. Office Management Oversee day-to-day office operations. Manage office supplies, stationery, catering, and cleaning requirements. Coordinate office maintenance and service providers. Prepare the office for visitors, meetings, and events. Manage access control, parking, uniforms, and staff support services. Operations Support Assist with supplier and vendor coordination. Support client onboarding and document management processes. Coordinate internal communication and operational documentation. Provide payroll, leave administration, and professional registration support. Finance Administration Manage petty cash and expense tracking. Maintain accurate financial records. Assist with bookkeeping and reconciliations. Support accounts payable and receivable processes. Prepare documentation for invoicing and payments. Record Keeping & Compliance Maintain accurate electronic and physical records. Monitor shared folders and ensure documentation is up to date. Coordinate reporting and administrative deliverables across the team. Minimum Requirements Matric with Bachelor's Pass (essential). Valid South African Driver's Licence (Code B). Own reliable transport. Minimum 10 years' administrative experience. Advanced Microsoft Office skills. Strong digital literacy and ability to learn new software platforms. Excellent written and verbal communication skills. Strong organisational and multitasking abilities. Personal Attributes Highly organised and detail-oriented. Professional and discreet. Honest, ethical, and dependable. Strong interpersonal and communication skills. Proactive and solutions-focused. Able to work under pressure and meet deadlines. Collaborative team player with a positive attitude.