Project Administrator

WSP is one of the most diverse consulting firms globally and within Africa. To further our strategic business expansion plan, we are seeking new employees who are loyal, committed, competent, and proud to work for us. We are committed to achieving and maintaining diversity and equity in employment

Key Role

Provide project administrative and coordination support to the Director within the Transport & Infrastructure business. The role focuses on supporting effective project administration, document control, reporting coordination, meeting coordination, and follow-up of project actions to enable smooth project delivery and efficient director-level support.

• Provide project administrative support to the Director across Transport & Infrastructure projects

• Prepare and maintain project documentation including reports, agendas, minutes, correspondence, registers, and project records

• Coordinate meetings, workshops, schedules, actions, and follow-ups on behalf of the Director

• Assist with tracking project deliverables, submissions, approvals, and administrative deadlines

• Maintain project filing systems, document registers, and document control processes in line with company requirements

• Support basic project financial administration including timesheets, expense claims, purchase orders, invoice tracking, and workflow administration

• Assist with travel arrangements, meeting logistics, calendar coordination, and general administrative support for the Director

• Liaise with internal support functions and stakeholders to ensure smooth project administration, communication, and follow-through

Health and Safety

• Role model standards for SHEQ performance and behavior consistent with the company’s health, safety, environmental, and quality vision and policies by influencing those around you

• Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm

• Embracing, displaying, and promoting the company values and ensuring a safe working environment is always maintained

• Grade 12 / Matric qualification

• Diploma or certificate in Administration, Business Administration, Project Administration, or related field will be advantageous

• 3–6 years’ experience in project administration, project support, or office administration within an engineering, infrastructure, consulting, or project delivery environment

• Experience supporting senior leaders, project managers, or technical teams with documentation, coordination, reporting, filing, and administrative processes

• Exposure to document control systems, Microsoft Office, SharePoint, and project administration tools will be advantageous

Key Competencies and Generic Skills

• Strong organisational, planning, and coordination skills

• High attention to detail and accuracy in documentation and administration

• Good written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines in a project environment

• Professional, proactive, and team-oriented approach

• Sound working knowledge of Microsoft Office applications and administrative systems

Additional Information

What's in it for you?

What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP – we can! WSP recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application. As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, generous days annual leave, and paid professional subscriptions. Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognize the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.