TD (Accounts Payable) Coordinator
Vivo Energy
Who You Are
• You have strong interpersonal, communication, problem-solving and analytical skills.
• You are committed to delivering quality outputs, with a high concern for accuracy and attention to detail.
• You are team-orientated and customer focused.
• You work well under pressure, with little or no supervision, and display excellent time management skills.
• You have a reputation for performing above expectations.
• You are a natural team leader providing guidance, instruction and direction to the Transhipping (TD) Creditors Controllers.
What you’ll have done before
• NQF Level 6 - Diploma in Finance / Accounting / Supply Chain or Business Administration.
• 3 - 5 Years operational experience in Accounts Payable
• SAP experience (TD modules).
Advantageous
• NQF level 7 - Degree in Finance / Accounting / Supply Chain or Business Administration.
• Experience in Vendor Invoice Management (VIM) system or invoice workflow systems.
Exciting Challenges you might face in the role
• Collaborate with various stakeholders [internal and external] across Africa to enable continuous improvement.
• Drive automation and straight-through invoice processing.
• Resolve complex system and process issues.
What you’ll be doing
Invoice Discrepancy Analysis
• Analyse TD invoices with rate discrepancies and pricing variances.
• Investigate differences between shipment rates, system rates, and vendor invoices.
• Validate supporting documentation and identify root causes of discrepancies.
• Liaise with Controllers, vendors, procurement, logistics, and business stakeholders where required.
• Provide clear corrective actions and next-step guidance back to TD Creditors Controllers.
Workflow & Exception Management
• Receive and manage workflowed invoices from TD Creditors Controllers.
• Ensure timely turnaround of invoice investigations to avoid payment delays.
• Support reduction of blocked invoices and aged exceptions.
Shipment & Financial Support
• Perform monthly accrual calculations and postings related to TD activities.
• Assist with financial month-end activities and reconciliation support.
Rate Management and System Maintenance
• Maintain and update approved freight rates within system master data.
• Investigate and resolve rate-related system issues.
