Office Administrator

An Office Administrator (Office Admin) manages daily office operations and provides administrative support to ensure the workplace runs efficiently.

Office Admin Job Description

Job Title: Office Administrator / Office Admin

Job Summary:
An Office Admin is responsible for handling administrative tasks such as managing documents, scheduling meetings, answering calls, and supporting staff with day-to-day office activities. The role requires strong organizational, communication, and computer skills.

Key Responsibilities

• Answer phone calls, emails, and general enquiries
• Welcome visitors and provide front-desk support
• Manage filing systems and office records
• Prepare reports, letters, and other documents
• Schedule meetings, appointments, and calendars
• Order and manage office supplies
• Capture data and maintain databases
• Process invoices, purchase orders, and petty cash records
• Coordinate courier, mail, and deliveries
• Support management and other departments with admin tasks

Required Skills & Qualifications

• Grade 12 / high school certificate
• Certificate or diploma in Administration (advantage)
• Previous admin or office experience preferred
• Computer literacy (especially Microsoft Word, Microsoft Excel, and email systems)
• Good verbal and written communication
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Ability to multitask and work under pressure

Working Conditions

• Office environment
• Mostly desk-based work
• Standard working hours, with occasional overtime