Health and Safety Administrator

The main responsibility of the role is to provide general administrative assistance to the health and safety team by promoting a safety culture. Most of duties includes upkeep of H&S management system by filing, capturing data, verifying and supplying information for audits, formalising communication to stakeholders, onboarding and inductions any employees, visitors or contractors and assisting with general day-to-day activities of Health and Safety department to ensure a safe work environment.

• Accurately document and record information as instructed by the Health & Safety Officer.
• Create a safer and healthier work environment to benefit all by promoting a culture of working safely.
• Assist with implementing health and safety programs for all sites and updating safety manuals.
• Assist with the site induction program for all employees, contractors, and visitors.
• Coordinate pre-employment, annual and exit medicals for all staff.
• Ensure the required PPE is issued to each employee and liaise with purchasing to find the most cost-efficient.
• Assist with special projects that are reasonable for your job role.
• Prepare reports and documents for the Health & Safety Officer.
• Assist in reviewing and coordinating risk assessments, registers, incident reports, and audits.
• Immediately report problems or failures that may impact the organization to Health & Safety Officer.
• Contribute to the efficient running of the Health & Safety Department.
• Conduct observations, assist with non-conformances, conduct site inspections, and assist Contractors.
• Assist with stock control of the clinic and first aid boxes for SOILL.
• Assist with Basic First Aid treatment and any necessary further arrangements
• Deal with procurement of all safety equipment (Quotes, PO’s, invoice and Payments).
• Maintaining Health and Safety Management System.
• Capturing all internal Mandatory Health and Safety training.

Health and Safety

• Participate in safety forums and attend relevant training/programmes
• Report all safety incidents to the relevant people
• Comply with safety policies and procedures
• Wear protective clothing (where applicable) at all times

Qualification and Experience

• Health and safety-related qualification will be an advantage
• Two years of experience as an administrator or similar role
• Knowledge and experience with SAMTRAC and First Aid Level 3
• Proficient in English and Afrikaans

Knowledge, Skills and Attributes

• Ability to work under pressure without supervision
• Quickly understand, learn and implement new work systems
• Always maintain data integrity and administrative accuracy
• Ability to understand the importance of processing information

#pnet