Job Title: Payroll Administrator – Sage 300

Job Title: Payroll Administrator – Sage 300

Recruiter

Watershed Consulting

Job Ref

PAS3

Date posted

Sunday, June 21, 2026

Location

honeydew, Gauteng, South Africa

Salary

R25,000 – R27,500 Basic PM (Depending on experience)

• Benefits: Medical Aid + Provident Fund

SUMMARY

We are seeking a meticulous and highly experienced Payroll Administrator to manage the end-to-end group payroll function across multiple entities.

POSITION INFO

Job Title: Payroll Administrator - Sage 300 Position Overview Location: Honeydew, Roodepoort (Gauteng) Salary: R25,000 - R27,500 Basic PM (Depending on experience) Benefits: Medical Aid + Provident Fund Employment Type: Permanent Purpose of the Role We are seeking a meticulous and highly experienced Payroll Administrator to manage the end-to-end group payroll function across multiple entities. Managing a headcount of approximately 600 employees across weekly, bi-weekly, and monthly payroll cycles, the successful candidate will ensure absolute compliance, accurate reporting, and seamless system maintenance using Sage 300 . Key Responsibilities 1. Payroll Processing & Administration Full function processing of group payroll for multiple entities (+- 600 employees) across weekly, bi-weekly, and monthly cycles. Capture, update, and maintain all master file payroll data on Sage 300 . Generate, extract, and submit accurate weekly/monthly payment files and General Ledgers (GLs) to the accounting team. Release payslips via ESS (Employee Self-Service) and professionally resolve post-payment queries. Prepare annual bonus sheets, 13th-cheque structures, and coordinate the annual payroll calendar across all group entities. 2. Statutory Submissions, Compliance & Tax Handle full Bi-Annual (EMP501) and Year-End tax submissions for the group using SARS eFiling and (Validation, Reconciliation, and Submission). Generate and submit statutory monthly returns including EMP201, UIF, and UI-19 documentation. Manage monthly Provident Fund and Medical Aid reconciliations, scheduling, and new pay-point creations. Manage Bargaining Council data, council levies, compliance, and monthly reconciliations. Drive the COIDA (Workmen's Compensation) process: complete annual Return of Earnings, register/de-register entities, and secure valid Letters of Good Standing. Facilitate and support statutory audits including Department of Labour, SARS, and TERS audits. 3. Injury on Duty (IOD) & Terminations End-to-end administration of Injury on Duty (IOD) claims on the CompEasy platform (WCL.2 forms, case tracking, and follow-ups until liability acceptance). Process exit payrolls for terminated employees, including final leave payouts, tax directives, medical/provident cancellations, and UI-19 generation. 4. Year-End Roll-Over & Maintenance Manage financial year-end roll-over processes on Sage 300. Configure new pay periods, update medical aid bands/company contributions, and adjust GL structures as required for the new financial year. Update salary bands and prepare minimum wage increase sheets for management sign-off in accordance with relevant Sectoral Determinations. Minimum Requirements Experience & Education Matric / Grade 12 (Essential). Relevant Diploma/Certificate in Payroll or Human Resources (Strongly Advantageous). Minimum 5+ years of dedicated payroll administration experience. Must have extensive experience managing payroll for multiple entities with a headcount of 500+ employees . Technical Skills Software: Proven, hands-on proficiency in Sage 300 (Sage VIP People / Premier) is non-negotiable. Systems: Strong working knowledge of SARS , eFiling, and CompEasy . Excel: Advanced Excel skills (VLOOKUPs, Pivot Tables, and advanced data manipulation for recons and variance reporting). Competencies Exceptional analytical and mathematical skills with high attention to detail. Strong knowledge of South African labour legislation, BCEA, and Sectoral Determinations. Ability to work under pressure and strictly adhere to tight processing deadlines.