Administrator – Technical Support

Recruiter

Recruitpro Solutions

Job Ref

Rec000218/LL

Date posted

Wednesday, June 17, 2026

Location

Cape Town, South Africa

SUMMARY

We are recruiting on behalf of an established engineering and technical services company for an Administrator (Technical Support) to provide administrative and coordination support to the engineering and operations teams in Cape Town. The role keeps service activities running smoothly — coordinating schedules and logistics, maintaining accurate project documentation, supporting contract and quotation processes, and ensuring service jobs are logged, tracked, and closed out. Reports to the Contracts Engineering Manager / Head of Operations.

POSITION INFO

Duties & Responsibilities Engineering and project support (50%): maintain contracts folders and project files; collate and file site reports, COCs, and contract documentation; track project milestones and flag outstanding items; compile and distribute progress reports; coordinate data pack preparation for handover; provide general administrative support to the engineering team Document control and reporting (20%): ensure documents are correctly named, stored, and retrievable; complete and distribute quotes, invoices, and site reports; maintain an auditable folder structure; coordinate timesheet collection and filing Scheduling and logistics coordination (20%): coordinate site visits and technician movements; track logs and calendars; follow up on procurement and deliveries Communication and client coordination (10%): facilitate client updates; handle follow-up correspondence; serve as a point of contact for project queries Experience & Qualifications Matric (Grade 12) required, with a diploma or certificate in Business Administration, Office Management, or a related field Minimum 2 years' experience in an administrative or coordination role Demonstrated ability to manage multiple tasks and deadlines Proficient in MS Office (Word, Excel, Outlook, Teams) and familiar with document management systems Advantageous: experience in a technical, engineering, or project-based environment Advantageous: exposure to contract administration, and knowledge of Accpac or Xero Strong organisational skills, attention to detail, and clear written and verbal communication