(1700) Executive Personal Assistant

The successful candidate will be responsible for, among other things, the following key performance areas:

• Manage and maintain the Deputy Governor’s diary, including logistical arrangements for appointments and travel in liaison with relevant personnel.

• Ensure that all submissions are submitted to the correct committees before the deadlines (e.g. Governors’ Executive Committee submissions).

• Receive, screen and respond to incoming telephone calls and electronic mail using own initiative and, where appropriate, deal with queries and/or route calls/ electronic mail to appropriate persons and/or departments.

• Prepare and edit correspondence, communication, presentations and other documents, and conduct basic investigations and analysis where necessary for this purpose.

• Ensure that all incoming and outgoing correspondence is registered and filed in accordance with the SARB’s File Plan.

• Create and maintain a contact database for the office as well as a filing system in accordance with the SARB’s File Plan.

• Collate and coordinate project-based and other information on behalf of the Deputy Governor.

• Review operating practices in own area and implement improvements where necessary.

• Foster and maintain positive internal and external relationships, engaging with members and stakeholders at all levels of seniority in a professional and collegial manner.

• Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the office.

• Distribute correspondence, circulars and memorandums to staff on issues emanating from the Office of the Deputy Governor.

• Serve on relevant divisional, departmental and/or SARB-wide project teams based on experience, skill and ability, where required.

• Execute any other tasks as instructed by the Deputy Governor as and when required.