Contracts Administrator

SA Konexion SA (Pty) Ltd is the Employer of Record for this position. You will be employed locally in South Africa by SA Konexion while working fully remotely for a UK-based facilities management company, which will manage your day-to-day operational responsibilities. This is a full-time remote role, open to candidates based anywhere in South Africa, with working hours aligned to the UK from 09:00am to 18:00pm (SAST), Monday to Friday.

We are seeking a detail-oriented and organised Contracts Administrator to provide administrative support to a busy Services team. This role is well suited to a candidate who thrives in a structured environment and is confident managing systems, documentation, and coordination tasks within a facilities or technical services setting. You will report directly to the Contract Manager.

• Serve as administrator for the company CAFM system on behalf of the Services team.
• Chase and record all engineer and subcontractor service and reactive work reports.
• Review engineer and subcontractor reports to enable publishing on the CAFM system and client portal.
• Raise subcontractor purchase orders associated with maintenance and reactive tasks.
• Chase quotations and recommendations from engineers and subcontractors following completion of maintenance and reactive tasks.
• Log quotations on the CAFM system.
• Review engineers' weekly timesheets and monthly labour reports for management sign-off.
• Work alongside Contract Support to coordinate and confirm dates for subcontractor PPM service visits.
• Attend weekly meetings with the Management Team.
• Carry out any other duties reasonably requested by your Line Manager.

• Proficiency in Microsoft Excel, Word, Outlook, and CAFM systems is essential.
• Excellent overall IT skills with solid working knowledge of MS Office.
• High standard of numeracy and literacy.
• Previous experience in a facilities management or construction environment is advantageous.
• A flexible, methodical, and accurate approach to task management.

• Basic Salary: R30,000 per month
• Medical Aid Contribution: Up to R3,588 per month (post-probation)
• Retirement Annuity: 5% employer contribution (post-probation)
• Wifi Reimbursement: Up to R599 per month

Please send your CV to ***email_hidden***. Only shortlisted candidates will be contacted. Please note that this is a remote position requiring availability during UK business hours.