Parts Administrator

MOTUS MAHINDRA GEORGE

Parts Administrator

Location: George, Western Cape

Employment Type: Permanent

About the Opportunity

Motus Mahindra George is seeking a detail-oriented and organised Parts Administrator to support the efficient operation of the Parts Department.

The successful candidate will be responsible for managing administrative processes, maintaining accurate inventory records, assisting customers with parts-related enquiries and supporting the overall effectiveness of the Parts Department. This role requires strong organisational skills, excellent attention to detail and a commitment to providing outstanding customer service.

Key Responsibilities

• Process parts orders, transfers, returns and related documentation accurately and timeously.
• Maintain accurate inventory records and ensure all parts transactions are correctly captured.
• Assist customers with enquiries regarding parts availability, pricing and order status.
• Coordinate with the Parts Department, Workshop and suppliers to ensure efficient processing and delivery of parts.
• Prepare daily, weekly and monthly reports relating to parts sales, stock levels and order fulfilment.
• Monitor and update inventory records to ensure stock accuracy.
• Perform data capturing, filing and record-keeping functions.
• Assist with stock control administration and inventory reconciliation processes.
• Ensure compliance with company policies, procedures and dealership standards.
• Support the Parts Manager and department with general administrative functions.
• Assist in identifying and implementing process improvements to enhance departmental efficiency.
• Maintain a professional and organised working environment.

Minimum Requirements

• Grade 12 (Matric).
• Previous experience in an administrative role, preferably within the motor industry, retail or inventory environment.
• Strong administrative and organisational skills.
• High level of attention to detail and accuracy.
• Computer literacy with proficiency in Microsoft Office, particularly Excel and Word.
• Strong verbal and written communication skills.
• Customer-focused approach with excellent interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to perform effectively in a fast-paced environment.

Advantageous Qualifications and Experience

• Relevant qualification in Business Administration, Office Administration or a related field.
• Experience within a Parts Department or automotive dealership environment.
• Knowledge of automotive parts and accessories.
• Experience using inventory management or dealership management systems.
• Understanding of basic accounting principles.
• Bilingual proficiency in English and Afrikaans.

Skills and Competencies

• Administrative Excellence
• Attention to Detail
• Customer Service Orientation
• Planning and Organising
• Communication Skills
• Data Capturing Accuracy
• Time Management
• Problem Solving
• Teamwork and Collaboration
• Inventory Management Awareness

Why Join Motus Mahindra George?

This is an excellent opportunity to join a growing dealership and become part of a professional team committed to delivering exceptional service. You will play a key role in supporting the Parts Department and contributing to the overall success of the dealership.

Should you not receive feedback within 14 days of the closing date, please consider your application unsuccessful.