Finance & Administration Clerk

We are a well-established company in the Shopfitting and Retail Fit-Out industry, delivering high-quality projects for leading retail and commercial clients. We are seeking a highly organised and detail-oriented Finance / Administration Clerk to join our team and provide support to our Finance and Operations departments.

Finance Duties

• Capture supplier invoices and reconcile supplier accounts.
• Process purchase orders (POs) and ensure accurate allocation of costs.
• Assist with accounts payable and accounts receivable functions.
• Follow up on outstanding debtors and client payments.
• Prepare and maintain payment schedules.
• Process petty cash and company expense claims.
• Assist with month-end financial reporting and reconciliations.
• Ensure all financial records are accurately maintained and filed.

Administration Duties

• Maintain project files and administrative records.
• Assist with contract administration and project documentation.
• Prepare quotations, purchase orders, and supporting documentation.
• Coordinate supplier and subcontractor documentation.
• Manage office filing systems and document control.
• Answer telephone calls and attend to general administrative enquiries.
• Support the Project Managers and Operations team with administrative tasks.
• Ensure compliance with company procedures and policies.

Costing & Stock Control Duties

• Assist with project costing and job cost allocations.
• Capture and maintain accurate project cost information.
• Monitor material usage against project budgets.
• Prepare costing reports and assist with profitability analysis.
• Reconcile supplier invoices against approved purchase orders and project costings.
• Assist Project Managers with project cost tracking and reporting.
• Conduct regular stock takes and cycle counts.
• Investigate stock variances and discrepancies.
• Maintain accurate stock records and inventory reports.
• Monitor stock levels and assist with procurement planning.
• Ensure proper stock control procedures are followed.

Minimum Requirements

• Grade 12 / Matric.
• Diploma or Certificate in Finance, Accounting, Bookkeeping, Business Administration, or related field (advantageous).
• Minimum 3-5 years’ experience in a Finance and Administration role.
• Previous experience within the Shopfitting, Construction, Manufacturing, or Project Environment will be highly advantageous.
• Strong knowledge of accounts payable, accounts receivable, and reconciliations.
• Proficient in Microsoft Excel, Word, Outlook, and accounting software (Pastel/QuickBooks).
• Experience working with purchase orders, supplier accounts, and project-related costing.
• Experience with project costing, job costing, or cost analysis.
• Experience conducting stock takes and inventory reconciliations.
• Understanding of material costing, stock control, and inventory management principles.
• Experience working with ERP or inventory management systems will be advantageous.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.

Key Competencies

• Excellent communication skills.
• Strong numerical ability.
• High level of integrity and confidentiality.
• Problem-solving and analytical thinking.
• Ability to work independently and within a team.
• Strong administrative and document management skills.
• Strong costing and analytical skills.
• Inventory and stock control experience.
• Excellent numerical accuracy.
• Ability to identify cost-saving opportunities and investigate variances.
• Strong reporting and reconciliation skills.

Remuneration: Market related and dependent on qualification and experience of successful candidate.

If you meet the requirements and are interested in applying for this position, please email a CV ***email_hidden***