Senior Finance Manager (Contract)

Job Advert Summary

TB HIV Care (THC), is an established and highly respected nongovernmental organisation. We have a reputation for providing excellent, professional health services and we enjoy strong relationships with our staff, service beneficiaries, funders and other stakeholders and partners. TB HIV Care (THC), in existence since 1929, is an internationally recognised non-profit organisation. We provide health care services throughout South Africa to both the general population and communities at increased risk for HIV and TB, including adolescent girls and young women, sex workers, people who use drugs and inmates in correctional facilities. THC provides a stimulating work environment and the opportunity to work with leaders in the field of HIV and TB prevention and care. Our work culture is adapted to the constantly-evolving South African health care environment and will suit solution-driven team players interested in opportunities for career development while working to connect people with care.

Purpose of the position

Primary point of contact to oversee all financial aspects of the organisation. Responsible for the overall financial management for all projects across the organization including: project book-keeping, reporting, budgeting, stakeholder engagement, administration, sub-recipients/sub-partners and staff management.

Minimum Requirements

• Honours Degree in Accounting / Business Management / Admin or equivalent
• CA(SA) registration with SAICA
• Must have minimum 5 years’ experience in a senior finance role
• Must have minimum 5 years payroll management experience
• Strong understanding of the non-profit sector
• Experience working with large international donors such as CDC, USAID, Pepfar and Global Fund
• Extensive knowledge of legal and regulatory frameworks
• Advanced Excel skills (financial modelling experience a must)
• Strong analytical, communication, and problem-solving skills
• Advanced Excel, SAP and Electronic banking systems knowledge required
• Clear criminal record

Duties and Responsibilities

Leadership and staff management

• Serve as the primary point of contact for all financial related tasks for the organisation
• Provide leadership and vision and develop policies to achieve the organisation’s goals of sound financial management practices
• Supervise staff from and provide regular constructive feedback
• Execute the fiduciary responsibilities in accordance with ethical standards, statutory requirements and sound corporate governance practices
• Provide support to the board as an invited member to board and/or sub-committee meetings as required

Financial management and accounting

• Supervision and management of project bookkeeping including cashbook processing and journals
• Ensures the preparation of bank processing and reconciliations and reviews
• Ensure the reconciliation all project and statutory accounts
• Ensures accuracy and completeness of all project revenue and expenses
• Ensures reconciliation of creditors and debtors
• Prepares ad hoc reports, reconciliations and analysis as required
• Ensures that the finance team meets all deadlines set
• Provides financial management support to program managers
• Provides assistance to departments for finance related activities as and when necessary (e.g. procurement, travel and logistics etc.)
• Ensures the accurate financial capturing and reporting of all sub-partner expenses
• Ensures timeous release of electronic payments in accordance with policy
• Overall maintenance of the electronic financial system and related processes (e.g. SharePoint)
• Review and sign off of payroll
• Work closely with HR to support any relevant processes that overlaps with finance
• Work closely with support units (procurement, travel, assets) to support any relevant processes that overlaps with finance

Auditing and reviews

• Ensures the submission of SARS returns (VAT, PAYE, UIF) and the accounts are up to date
• Oversees the preparation and execution of the statutory organisational audits
• Oversees the preparation and execution of funder specific audits

Stakeholder engagement

• Build and maintain professional relationships with key influencers, funders, technical experts, government departments, healthcare providers and other organisations
• Create confidence in the organisations governance and financial management structures
• Be agile and responsive to the changing priorities and needs of funders, whilst maintaining sound financial management practices

Policies and procedures

• Revise and/or formulate policies as needed
• Ensure that policies and processes are promoted
• Ensure that there is uptake, application and execution of all relevant policies

Oversee and manage the full payroll department and function

• Support the system development and system management to enable payroll to perform their duties
• Monthly review and sign off on payroll

POPIA Privacy Champion

• Assist the Information Officer and Deputy Information Officer with TB HIV Care’s privacy compliance programme by ensuring the following (for the relevant department):
  • Conducting organizational security and privacy and impact assessments
  • Privacy by design and assurance
  • Supplier/Contractor/Supplier/CBO’s and SR’s Compliance (if applicable)
  • Development of a data processing register