Procurement Administrator

Join TIH, home to some of South Africa’s leading financial service providers, and grow your career while being part of an organisation with purpose.

Job Purpose

Contributes to the organisational goals by delivering an efficient IT procurement service to business stakeholders, through effective administration of procurement processes.

Responsibilities

Data Management

Help others get the most out of data management systems by providing support and advice.

Effective supplier master data management through execution of new supplier loading and existing supplier data maintenance processes.

Ensure achievement of the company’s BBBEE objective with regards to preferential procurement as well as compliance to the Code of Good Practise (BEE Certificate Management, Periodic Scorecard Reporting, Legislative Updates and Adhoc Analysis and Reporting).

Procurement

Achieve specific procurement goals or provide support to others while following established procurement systems and protocols.

Support the Purchase Order process (catalogue creation, maintenance and expediting).

Support the Procurement Manager and Senior Manager to execute source to pay lifecycle processes (understanding the business need, identifying the appropriate souring approach, supplier identification, supplier evaluation and selection and final commercial and contract negotiation across multiple categories).

Contract Management

Carry out simple contract management tasks.

Support the Procurement and Senior Manager in finalising Supplier Agreements with existing and new Suppliers in conjunction with the Legal Compliance Team.

Carry out Supplier Relationship Management (SRM) activities on allocated Suppliers.

Data Collection & Analysis

Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Independent analysis and understanding of business expenditure relating to external service providers in order to drive cost efficiencies for the business and ensure quality services are delivered to internal and external clients.

Information and Business Advice

Resolve queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring complex issues to others.

Operational Compliance

Follow a range of mandatory procedures to ensure that work is carried out to the required quality standards and/or to ensure adherence to external regulatory codes and internal codes of conduct.

Support the Procurement Manager and Senior Manager in the execution of RFx processes (RFI, RFP’s, RFQ’s), ensuring adherence to compliance standards in accordance to company procurement requirements and procedures in awarding new and existing business on an on-going basis.

Develop understanding of business processes, needs and requirements in order to award business based on compliance requirements contained in the Requests For Proposals and best practice.

Personal Capability Building

Develop and maintain excellent procedural or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Education

Grade 12/ SAQA Accredited Equivalent (Essential); Engaged in pursuit of CIPS Qualification or similar (Advantageous)

Experience

Sound experience and understanding of straightforward procedures or systems, 1-2 years. None

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