Administrative and Event Assistant

IndustriALL Global Union is looking for an Administrative and Event Assistant for Sub-Saharan Africa Regional office (Johannesburg)

IndustriALL Global Union is a global trade union organization, with 530 affiliates in 130 countries representing 50 million workers in the mining, energy and manufacturing sectors.

IndustriALL focuses on building union power worldwide through organizing and campaigning, fighting for an economic and social model that puts people first, based on democracy and social justice.

We are seeking an organized, proactive and service-oriented Admin and Event Assistant to support the day-to-day operations of its Regional Office.

Working under the supervision of the Regional Secretary and in close collaboration with the Finance Officer, the Admin and Event Assistant plays an important role in ensuring the smooth running of office operations, the successful organization of meetings and events, and the effective delivery of administrative and financial support services.

This position is ideal for a candidate who enjoys working in a dynamic international environment, has strong organizational skills and is able to manage multiple priorities with accuracy and professionalism .

Key Responsibilities

Office Administration and Operational Support

• Provide day-to-day administrative support to ensure the efficient functioning of the Regional Office;
• Coordinate office logistics, supplies and administrative documentation;
• Handle reception duties, incoming calls and visitor support;
• Liaise with service providers, affiliates and external partners on administrative matters;
• Contribute to the smooth day-to-day operation of the office and provide support to the Regional Secretary as required.

Meetings, Conferences and Event Coordination

• Assist in the preparation and organization of regional meetings, conferences and events;
• Coordinate travel arrangements, including flights, accommodation, visas and registrations;
• Organize venues, catering, transportation and technical requirements;
• Prepare participant lists, invitations and meeting documentation;
• Provide logistical and administrative support during in-person and virtual events;
• Coordinate with travel agencies and other service providers.

Administrative Finance Support

• Provide financial and accounting support in the event of absence or upon request;
• Work in close coordination with the Finance Officer on finance-related administrative tasks.

Coordination, Communication and Information Management

• Maintain and update contact databases and delegates’ information;
• Support communication and coordination with affiliates, partners and service providers;
• Coordinate translation, proofreading and document management requests when required;
• Assist with information tracking, record management and administrative follow-up activities.

We are looking for a candidate who has:

• Previous experience in administration, office management, event coordination or a related field;
• Basic knowledge of accounting or financial administration processes (an asset);
• Strong organizational and administrative skills;
• Good command of Microsoft Office applications and virtual meeting platforms;
• Excellent attention to detail and ability to manage multiple tasks simultaneously;
• Strong interpersonal and communication skills;
• A service-oriented, flexible and cooperative attitude;
• The ability to work independently while also contributing effectively as part of a team;
• A high level of reliability, professionalism and discretion;
• The ability to work in an international and multicultural environment.
• A C1 level in English is required

We offer a competitive salary and a comprehensive benefits package in accordance with IndustriALL’s Collective Bargaining Agreement (CBA).

Benefits include the possibility to telework, among others, supporting a balance between professional and personal life.

Join our team

At IndustriALL, we are dedicated to building a diverse and inclusive workplace. We welcome applications from all qualified candidates and are committed to ensuring equal opportunities in our recruitment and employment practices.

If you’re passionate about making a global impact and align with IndustriALL’s values, we encourage you to apply. Please send your CV, cover letter in English and work certificates to ***email_hidden*** and [email protected] by 12.07.2026

Applications missing a CV, cover letter, and work certificates will not be considered. Additionally, IndustriALL does not retain applications from unsuccessful candidates. Applications from recruitment agencies will not be considered.