Conveyancing Secretary

Conveyancing Secretary

One of our clients, a well-established specialist law firm based in Pretoria, Gauteng, is seeking an experienced Conveyancing Secretary to join their dynamic conveyancing department. The successful candidate will be responsible for managing a variety of conveyancing transactions, including bonds, bond cancellations, and new development registrations, while liaising with financial institutions, clients, and other stakeholders to ensure the efficient processing and registration of property transfers.

Minimum Requirements

• Paralegal qualification.
• Minimum of 5 years' experience as a Conveyancing Secretary.
• Proven experience handling bonds, bond cancellations, and new development registrations.
• Previous experience working with major financial institutions and bank conveyancing matters.
• Experience working as both a correspondent and in-house conveyancing secretary will be advantageous.
• Proficient in Ghost Convey.
• Proficient in LexisNexis.
• Thorough understanding of conveyancing procedures, documentation, and registration processes.
• Excellent administrative and organisational skills.
• Strong attention to detail with a high level of accuracy.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to liaise professionally with clients, banks, and internal stakeholders.
• Ability to work independently while managing multiple conveyancing matters simultaneously.
• Proactive, deadline-driven, and able to perform effectively under pressure.
• Strong computer literacy.

Roles and Responsibilities

Conveyancing Administration

• Manage a variety of conveyancing matters from instruction through to registration.
• Prepare, review, and process conveyancing documentation accurately and efficiently.
• Attend to all administrative functions relating to conveyancing transactions.
• Ensure all conveyancing files are maintained in accordance with firm procedures and regulatory requirements.
• Monitor conveyancing matters to ensure deadlines are met and transactions progress efficiently.

Bonds, Cancellations, and New Developments

• Handle bond registrations on behalf of major financial institutions.
• Manage bond cancellation matters from instruction through to finalisation.
• Process new development registrations while ensuring compliance with all legal and procedural requirements.
• Prepare and submit all relevant documentation required for registration.
• Liaise with clients, developers, banks, and other stakeholders throughout the registration process.

Bank Liaison and Stakeholder Management

• Liaise directly with major banks regarding conveyancing instructions and progress updates.
• Utilise bank systems to manage conveyancing transactions efficiently.
• Maintain professional relationships with financial institutions, clients, attorneys, and external stakeholders.
• Respond promptly to queries and provide regular updates throughout the conveyancing process.

Systems and Compliance

• Utilise Ghost Convey and LexisNexis to manage conveyancing matters efficiently.
• Ensure all documentation complies with legislative, regulatory, and banking requirements.
• Maintain accurate electronic and physical records of all conveyancing transactions.
• Stay abreast of changes to conveyancing legislation, procedures, and banking requirements.

Team Collaboration

• Collaborate with attorneys, conveyancing staff, and support teams to ensure efficient service delivery.
• Contribute to a professional, collaborative, and high-performing working environment.
• Support colleagues where required to ensure departmental objectives are achieved.

Performance and Administration

• Prioritise workload to ensure all conveyancing matters are processed within required timeframes.
• Maintain exceptional levels of accuracy, professionalism, and client service.
• Demonstrate a proactive and solution-driven approach to resolving conveyancing queries and challenges.
• Ensure confidentiality is maintained in respect of all client information and conveyancing matters.

Closing Date

Submissions for this vacancy will close on 06 July 2026. Late applications may still be considered until

29 July 2026.

Please Note

Thank you for submitting your CV to Marvel Placement Consultants. Should your application be successful, we will contact you. If you do not hear from us within two weeks of your application, please consider your application unsuccessful. Your details will remain on our database for possible future opportunities.

PoPI Act Compliance

Marvel Placement Consultants adheres to the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive."

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