Junior Executive Business Manager

Introduction

Momentum Group is a South African-based financial services group. Our retail and specialist brands drive to build and protect our client's financial dreams. We help people grow their savings, protect what matters to them and invest for the future. We help companies and organisation’s care for and reward their employees and members.

Momentum Group is one of South Africa's largest life insurers and integrated financial services companies, operating through brands like Momentum, Metropolitan, Guardrisk, and Eris Properties. Through our own network of advisers or via independent brokers and utilising new platforms Momentum Group provides practical financial solutions for people, communities, and businesses. Visit us at www.momentumgroup.co.za

Disclaimer

As an applicant, please verify the legitimacy of this job advert on our company career page.

Role Purpose

To provide proactive, high-impact executive and personal assistant support to the Executive: Group Technology. The role requires strong judgement, discretion, organisational excellence, and the ability to operate confidently within a complex, fast-moving enterprise environment. The incumbent will act as a trusted business partner, enabling executive effectiveness, operational efficiency, and stakeholder alignment.

Requirements Formal Qualifications

• Diploma or degree in Business Administration, Office Management, or related field preferred.
• Certifications in project management or professional support functions are advantageous.

Experience

• 2-4 years of experience providing business management in a corporate environment.
• 10+ yearsof experience providing executive administration support
• Proven track record in coordination of projects, stakeholder engagement, and handling confidential information.

Duties & Responsibilities

Executive Support

• Provide comprehensive diary management, travel coordination, meeting scheduling, and correspondence handling for senior executives, including supporting decision-making through informed scheduling and prioritisation.
• Prepare agendas, take minutes, and track action items to ensure follow-through, while capturing decision contexts and support executive decision-making processes.
• Manage confidential information with discretion and maintain professional communication with stakeholders.

Business Management

• Assist in project coordination, tracking timelines, risks, dependencies, and deliverables, while interpreting relevant data and driving accountability across leadership.
• Support operational planning, resource allocation, and business performance monitoring.
• Liaise with cross-functional teams to drive initiatives and ensure alignment with business objectives.

Reporting & Insights

• Compile and consolidate data into dashboards, presentations, and reports for executive review, interpreting data to provide actionable insights that support decision-making.
• Interpret data to provide actionable insights and support decision-making, enhancing leadership accountability.

Governance

• Maintain adherence to corporate governance standards and support compliance activities, while helping drive accountability across leadership structures.
• Assist in preparing documentation for governance forums, committees, and audit processes.

Process Improvement

• Identify opportunities for process optimisation and implement enhancements in administrative and operational workflows, using data insights to inform improvements and drive accountability.
• Develop and maintain tools, templates, and trackers to improve efficiency and reporting accuracy.

Success Measures

• Effective and efficient executive support, measured by timely and accurate handling of schedules, meetings, and communications, and ability to support decision-making.
• Delivery of business management tasks and projects within agreed timelines and quality standards, demonstrating data interpretation and accountability.
• Quality of reports, dashboards, and insights provided to executives contributing to informed decision-making and leadership accountability.
• Demonstrated improvements in processes and operational workflows, informed by data insights and creating accountability structures.
• Positive stakeholder feedback and successful collaboration across functions, particularly when supporting decision-making and leadership accountability.

What Success Looks Like in 6 Months

• Executives consistently supported with clear decision-making inputs and actionable insights.
• Data-driven reports and dashboards are regularly interpreted to influence leadership decisions.
• An embedded system ensures full accountability for tasks and actions across the leadership team.
• Process improvements lead to measurable efficiency gains and enhanced operational workflows.
• Stakeholder feedback highlights increased confidence in the executive support and business management function.

Competencies

• Strong organisational, time management, and multitasking skills, with emerging capability in supporting decision-making and interpreting data.
• Excellent written and verbal communication abilities.
• Analytical mindset with the ability to interpret data and generate insights to support executive decision-making.
• High level of discretion, professionalism, and integrity.
• Proficiency in Microsoft Office/Microsoft 365 and familiarity with enterprise systems and reporting tools.
• Emerging strategic capability and business acumen, with a readiness to learn and grow into higher levels of responsibility, including driving accountability across leadership.