Administrative Controller: Accounts Payable

Clover

Job Advert Summary

The Administrative Controller: Accounts Payable is responsible for the accurate processing, verification, recording, and reconciliation of accounts payable transactions in accordance with company policies and financial controls. The role ensures the timely processing of invoices, payments, reconciliations, and financial records while maintaining the integrity of accounting data.

The incumbent supports the preparation of financial documentation, reconciles supplier and bank accounts, monitors outstanding payments, resolves discrepancies, and captures financial information into the accounting system. The role also contributes to accurate financial reporting by maintaining complete and compliant accounting records and ensuring payments are processed within agreed timelines.

Minimum Requirements

Business English: Fluent.
Computer literacy (Advanced) .
Experience in working with senior management.
2 years creditors experience.
1 year senior creditors experience.
Preferably studying towards financial qualification.

Duties and Responsibilities

Perform administrative tasks within the department:

Reviewing and capturing of invoices and credit notes.
Ensure effective filing, storage and security of documents .
Take responsibility for administrative controls, compliance to minimum specifications and implementing best practices.
Respond to and resolve vendor queries.
Deal with administrative and ad-hoc queries, and responsible for transparent processes.
Control and reconcile petty cash.

Administer and monitor expenses:

Perform vendor statement reconcilliations.
Assist with the annual audit.
Prepare, distribute and evaluate analytical review reports.
Assist Manager with ad-hoc tasks.

Assist with general departmental needs:

Prepare and process monthly contract costs to GL ie. Vodacom/ Eqstra/ SANRAL etc.
Prepare and post GL journals .
Prepare, distribute and evaluate analytical review reports.
Assist Manager with ad-hoc tasks.