Administrator :Warehouse

Alert Engine Parts is searching for a Administrator: Warehouse to join the team at the Riverhorse branch. The purpose of this position is to perform general administrative functions for the Warehouse Operation, including monthly reporting.

Required Competencies, Knowledge, and Skills:

• Minimum Grade 12 qualification.
• A minimum of three years’ experience in general office practice.
• Organized, trustworthy, accurate, professional, and reliable.
• Must be willing and able to work independently as well as part of a team.
• A quick learner and willing to bring discrepancies to light and willing to speak up if there is a problem.
• Good time keeping track record & ability to work under pressure.
• Ability to consult with warehouse staff.
• Computer literate and proficient in MS Word, Excel, Outlook, etc.
• Knowledge of Biometric System is an advantage.
• Good communication skills.
• Good with numbers & calculations.
• Clear ITC & Criminal record.

Key Performance Indicators includes, but not limited to:

• Check and sort freight invoices & waybills/pods according to date order when they arrive. Then check with corresponding statements and submit for payment at the end of each month.
• Handle leave and sick leave application forms in preparation for the monthly payroll.
• Daily utilization of the Bio metric system. Apply time and attendance rules on bio metric system- odd clocking and managing breaks.
• Compile overtime reports for those who worked overtime the day before
• Attend required meetings. Takes and transcribes notes, prepares draft of notes on word processor, and after editing by Warehouse Manager. Types letters, memoranda, reports, etc., from dictated, handwritten, or other sources, and assists in preparing agenda and related material for Staff Meetings.
• Organizes and maintains files and records, answers telephone and directs calls to appropriate department.
• Assist in the Gemba Dashboard monthly reports.
• Ensure the OHS File is updated, and licenses are up to date. Weekly submission of Inbound spreadsheet.
• Oversee the administration and fleet department.
• Communicate with the different service providers for quotations.
• Submitting Monthly reports to Warehouse Manager.
• Submitting of Death claims and Dismissal claims.
• Responsible for Health and Safety administration as well all site audits, fire drills and first aid training and supplies.
• Manage the Health and Safety processes, and procedures put in place.
• Ensure the daily housekeeping checklist for Health and Safety is handed in.
• Ordering of Uniform for new staff.