Wage Administrator

Feltex

Job Advert Summary

We are seeking a Wage Administrator to provide comprehensive administrative support for Group Payroll operations, ensuring the accurate and efficient management of payroll-related processes and inquiries.

Minimum Requirements

Minimum qualifications

Grade 12 with Maths or accounting
2 to 3 years payroll experience
National Diploma in Payroll Administration or related qualification.

Duties & Responsibilities

HR Legislation

Comply with the relevant HR Legislation (Labour Relations Act, Employment Equity Act, BBBEE Act, Skills Development Act, MIBCO Main Agreement etc.).

Recruitment and Selection

Draft employment contracts and coordinate the sign on process (medical, employee data, payroll info, etc.)

Transition

Coordinate employee onboarding and ensure information is accurately captured and loaded onto the payroll system.
Coordinate the employee exit process (resignations, disability, ill health, incapacity, retirement, etc.).
Coordinate and administer inter-departmental transfers.
Process UIF and provident benefit applications.

Wage Payroll Administration

Draw up LOA for new employees
Process WPN on Sharepoint and send for approval
Capture New Employee details on Time and Attendance system (SACO). Capture Bio-metrics and facial recognition
Provide Access to relevant dept/Sites.
Capture new employee on SAGE and verify against LOA and WPN
Ensure correct deduction of all wage related deductions and statutory requirements.
Check balance on Sage and clocking on SACO and then capture leave as per the leave form.
Collect, collate and capture all input received in line with the payroll procedure.
Run weekly exception clearance report and send out to plants to clear before Monday morning.
Run the exception approval and send to PM.
Once SACO payroll report-hours worked is verified and signed off by the supervisors, the payroll report for processing is extracted from SACO for processing.
Payroll report from SACO- Check that employees have worked their full normal hours before any overtime is processed/paid.
Checking and verifying all sick notes for wage employees.
Capture any 3rd party deductions.
Process the payroll.
Extract reports, pay register and send to the plant FC for verification, and sign off
Once FC has signed, extract the QLink file and General payment listing with bank details and net pay and send to Qlink for payment
Processing MIBCO provident fund withdrawals for terminations, retirements and death benefits and handle employee queries.
Process 3rd party returns and all payment schedules
Run GL report and save on the X drive for interface into LX
Capture annual increase percentage on SAGE, extract reports and verify increases has taken effect on each employee. Send to report to FC for verification and sign off
Weekly printing and issuing pf payslips to wage employees.
Resolve all payroll queries from employees as they arise.
Ensuring compliance with MIBCO main agreement.
Assist with all audits DOL, Internal and external audits.
Provide support to salary payroll administrators/Manager when required
Collating, and preparing salary payroll data for capture/upload – i.e. Overtime.
Yearend-Leave & Bonus Payouts- verify calculation, send reports to FC for verification and sign off
Upload leave and bonus for payments
Provide support on Travel IT to unlock and create users.
Adhoc administration duties as and when required.

Payroll (Group & Sites)

Time and Attendance Maintenance

Run time & attendance reports as and when requested
Time & attendance – responsible for user access
Terminating users and ensuring valid authorised access granted to users
Issuing of access cards to Managers.

HR Admin

Maintain and update personnel files (as per employee file checklist)
Confirm employment of all employees as requested by external institutions.
Filing and creating new employee files for salary employees.

Reporting

Assist in compiling payroll reports.