Accounts Payable Senior Administrator

Role Summary

In this role, you will be responsible for managing the end-to-end accounts payable process, ensuring supplier invoices are accurately processed, approved, and paid in accordance with company policies and financial controls.

The successful candidate will play a key role in maintaining strong supplier relationships, ensuring compliance with financial regulations, supporting month-end reporting, and contributing to the overall efficiency of the Finance department.

Responsibilities

Accounts Payable

• Process supplier invoices accurately and in a timely manner.
• Match invoices to purchase orders and investigate any discrepancies.
• Verify tax invoices for compliance with SARS requirements.
• Allocate expenses to the appropriate general ledger accounts and VAT classifications.
• Resolve invoice and supplier queries efficiently.
• Follow up on outstanding purchase orders with internal departments and suppliers.
• Obtain and reconcile monthly supplier statements.
• Provide remittance advices and proof of payment to suppliers.
• Correct invoice processing errors and allocation discrepancies.

Supplier Payments

• Prepare and reconcile creditor accounts.
• Prepare payment schedules and remittance advice.
• Obtain the necessary payment approvals.
• Process approved payment batches within agreed timelines.
• Allocate payments accurately within the accounting system.
• Ensure all payment deadlines are consistently met.

Financial Reporting

• Report on invoices processed but awaiting approval.
• Prepare month-end supplier age analysis commentary.
• Compile monthly operating expenditure (OPEX) movement reports.
• Raise monthly accruals and provisions.
• Provide VAT audit samples and support annual financial audits.

Administration

• Maintain accurate supplier master data and banking information.
• Validate and create supplier beneficiaries on the banking platform.
• Manage the Accounts Payable mailbox.
• Maintain supplier BBBEE documentation.
• Provide support to the Accounts Payable Supervisor and Finance team as required.
• Perform additional reasonable duties as requested.

Qualifications Required

• Matric
• Accounting Diploma or equivalent qualification.

Work Experience

• 3-5 years working experience in a medium to large organisation.
• Working experience in a senior accounts payable role will be beneficial.
• Proficiency in software applications, especially Sage X3, MSOffice and Office365.