Personal Assistant

• Assist in compiling management reports and preparing meeting minutes and follow-up actions.
• Assist with preparation of presentations.
• Draft correspondence, filing and minute taking.
• Collect information for Central Office (CO) and distribute info as received from CO to relevant retailers. 
•  Collect information for suppliers on incentive schemes.
•  Manage ROD’s calendar and schedules meetings.
•  Prioritise appointments and travel arrangements.
•  Act as liaison between the Divisional ROD and all internal and external stakeholders.
•  Handle sensitive information with discretion and maintain strict confidentiality regarding all matters.
• Support the Divisional ROD with special projects, initiatives, and research assignments as needed, demonstrating flexibility and adaptability to changing priorities.
•  Coordinate meetings, conferences and events including agenda preparation, venue booking, technical support, and logistics management.
• Build and maintain a strong business relationship with internal and external stakeholders.
•  Manage information flow in a timely and accurate manner.
• Management of company pool vehicles and bookings.
• Effectively manage and lead a direct report.
•  Carrying out any reasonable tasks requested by management (ad hoc duties).

Desired Experience & Qualification

•  A relevant tertiary qualification
• Minimum of 3 years as a personal assistant to senior executives essential.
• Fully computer literate on MS Office suite.
• Experience will be advantageous.
• Excellent written and verbal communication skills.
• Accuracy and attention to detail.
• Good Interpersonal, problem solving and organisational skills.
• Ability to work independently without any supervision.
• Supervisory and people management skills.
• Deadline orientated.
• Able to respond to incoming correspondence on behalf of the Divisional ROD.
•  Flexible in terms of working hours and travel.
• Positive attitude and team player.

Send CV To [email protected]