Finance Manager Global Fund (Fixed Term Contract in line with Funding )

Job Advert Summary

TB HIV Care (THC), in existence since 1929, is an internationally recognised non-profit organisation. We provide health care services throughout South Africa to both the general population and communities at increased risk for HIV and TB, including adolescent girls and young women, sex workers and people who use drugs. THC provides a stimulating work environment and the opportunity to work with leaders in the field of HIV and TB prevention and care. Our work culture is adapted to the constantly-evolving South African health care environment and will suit solution-driven team players interested in opportunities for career development while working to connect people with care

Purpose of the position

The Finance Manager will be responsible for overall financial management, audit and compliance, reporting, stakeholder management and staff management. This role focuses primarily on Western Cape Government and other small projects within the organisation.

Minimum Requirements

• CA (SA) and at least 3 years’ experience in finance, accounting, budgeting and management; or equivalent combination of education and experience
• Knowledge of financial accounting systems
• Clear credit and criminal record
• Ability to communicate in English
• A valid driver’s licence
• Proficiency in Microsoft packages

Duties and Responsibilities

Financial management and accounting

• Supervise and manage project bookkeeping including cashbook processing and journals
• Ensure the preparation of bank reconciliations and reviews
• Supervise the reconciliation of all project and statutory accounts and correct incorrect entries
• Ensure accuracy and completeness of all project revenue and expenses
• Provide oversight and compliance on project debit cards, staff debtors and expense claims
• Ensures the capturing of petty-cash transactions to ledger and reviews data for accuracy and completeness
• Ensures that loan accounts are reconciled
• Ensures suspense accounts are reviewed and cleared
• Ensures that theoretical cash reconciliations are completed
• Prepare or review ad hoc reports, reconciliations and analysis as required
• Ensure all funder and statutory deadlines are met
• Provide financial management support to programme managers
• Provide assistance to departments for finance-related activities as and when necessary (e.g. procurement, travel and logistics etc.)
• Ensure the accurate financial capturing and reporting of all sub-partner expenses, as when necessary
• Review and release electronic payments and transfers
• Ensure completeness and accuracy of the fixed asset register
• Overall responsibility of the financial management of the Global Fund projects
• Overall responsibility for the trial balance as allocated

Auditing and compliance

• Ensure accurate accounting for VAT
• Overall responsibility for the preparation and execution of all fund related audits (internal and external)
• Assists with preparation and execution of statutory audits
• Assist the statutory finance team as when necessary

Cash flow management

• Ensure adequate cash-flow management
• Ensure loan account and inter account transfers are done

Reporting and budgeting

• Ensure all monthly expense claims and financial reporting are prepared and submitted to funders on time
• Provide insight to senior management, board and external parties through review of financial reporting for projects
• Ensure that all reports are reconciled to the underlying financial system
• Reviews and interprets monthly management accounts, as allocated
• Prepare and review budgets and forecasts for specific funders or for the organisation

Administration

• Oversee the filing system for retention of manual and electronic records

Stakeholder management

• Maintain and build relationships with internal and external stakeholders

People management

• Ensure high level plans are communicated and assigned to the team
• Engage in the performance review process