Personal Assistant to MD

Join Our Growing Team

We are seeking an ambitious, highly organised, and proactive Personal Assistant to provide comprehensive executive support to the Managing Director.

This opportunity is ideal for an individual who is looking for more than just a job. We are looking for someone who is eager to build a long-term career, grow with our organisation, and become a trusted business partner as the business continues to expand. The successful candidate will have the opportunity to gain exposure to executive leadership, Human Resources Consulting, organisational development, business operations, and strategic projects.

The Ideal Candidate

• Passionate about building a long-term career within a growing organisation.
• Eager to grow with the company and take on increasing responsibility.
• Professional, trustworthy and able to maintain strict confidentiality.
• Highly organised, proactive and detail-oriented.
• Confident communicating with clients and stakeholders.
• Interested in Human Resources, Industrial Psychology, consulting, learning and development and business operations.
• Committed to continuous learning and professional development.

• Provide comprehensive administrative and executive support to the Managing Director.
• Manage the Managing Director's diary, appointments, meetings, correspondence, emails and telephone calls.
• Coordinate and manage all travel arrangements, including flights, accommodation, transport, itineraries and travel documentation.
• Travel with the Managing Director when required to provide administrative and logistical support.
• Serve as a key point of contact between the Managing Director and clients, ensuring professional and timely communication.
• Coordinate client meetings and follow up on actions, proposals and outstanding information.
• Prepare reports, presentations, proposals, contracts, letters and other business documentation.
• Take meeting minutes and monitor follow-up actions.
• Provide administrative support for HR consulting assignments, recruitment activities and strategic projects.
• Support proposal preparation and tender submissions.
• Coordinate training and development programmes, workshops, leadership interventions and client learning initiatives.
• Liaise with clients, facilitators, venues and service providers for successful programme delivery.
• Prepare learner packs, attendance registers, evaluation forms and certificates where applicable.
• Coordinate participant communication, training schedules and logistics.
• Maintain training records and assist with post-training reporting.
• Assist with office administration, operational coordination and maintenance of confidential records.

Qualifications

• Industrial Psychology
• Human Resource Management
• Business Administration
• Business Management
• Office Management
• Office Administration
• Public Management
• Management Assistant
• or another relevant qualification.

Experience

• 2–4 years' experience in a Personal Assistant, Executive Assistant, Office Administrator, Administrative Coordinator or similar role.
• Experience supporting senior management will be advantageous.
• Experience in an HR consulting, professional services, recruitment or corporate environment will be an added advantage

Technical Competencies

• Advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook).
• Excellent written and verbal communication skills.
• Strong organisational, planning and time management skills.
• Valid driver's licence.
• Willingness to travel when required.
• Flexibility to work outside normal business hours when operationally required

Interested candidates who meet the minimum requirements are invited to submit their updated CVs to ***email_hidden***