Executive Assistant - Cape Town

About the Opportunity

Our client, a well-established and respected Communications & Technology company based in Cape Town, is looking to appoint a highly organised and proactive Executive Assistant to provide dedicated support to the Sales Director while assisting with the day-to-day coordination of a busy, high-performing sales department.

This is far more than a traditional administrative role.

You'll become the Sales Director's trusted right hand, ensuring sales operations run efficiently, customer documentation is accurate, internal processes are followed, and the sales team has the support they need to perform at their best.

This opportunity is ideal for someone who enjoys taking ownership, thrives in a fast-paced environment, has exceptional attention to detail, and genuinely enjoys making a difference behind the scenes.

Key Responsibilities

• Provide executive and administrative support to the Sales Director

• Assist with quotations, sales administration and customer documentation

• Administer and manage DocuSign agreements

• Prepare, audit and maintain deal files for processing

• Ensure all sales documentation is complete and accurate before submission

• Coordinate training sessions and maintain attendance registers

• Compile sales reports, pipeline reports and performance information

• Update sales administration systems and internal reporting

• Respond to customer queries and coordinate service-related matters

• Liaise with internal departments including Sales, Finance and Support

• Maintain contracts, pricing schedules and sales documentation

• Assist with customer follow-up after installations

• Support office events, meetings and sales initiatives

Minimum Requirements

• Previous experience as an Executive Assistant, Sales Administrator, Office Administrator or similar role

• Minimum 2-3 years' administrative experience within a professional business environment

• Excellent Microsoft Office skills (Word, Excel and Outlook)

• Strong organisational and time management skills

• Excellent verbal and written communication skills

• High attention to detail with exceptional accuracy

• Ability to prioritise multiple tasks simultaneously

• Professional presentation and telephone manner

Personal Attributes

We're looking for someone who:

Is proactive and takes initiative

Can think on their feet and solve problems independently

Is highly organised and thrives on structure

Takes pride in producing accurate, high-quality work

Builds positive relationships across the business

Remains calm and professional under pressure

Enjoys supporting a busy, high-performing team

Is trustworthy, dependable and takes ownership of their responsibilities

What's on Offer

• R15,000 – R20,000 CTC per month

• Join a stable, growing and respected organisation

• Work directly alongside an experienced Sales Director

• A varied role with genuine responsibility and autonomy

• Supportive team environment with opportunities to grow

• Exposure to all aspects of sales operations and business administration

Why This Role?

This is an excellent opportunity for someone who enjoys being the person that keeps everything running smoothly. If you are organised, proactive, meticulous and love supporting people while making a meaningful impact, this role will offer both challenge and long-term career growth.

Interested?

If you believe you have the organisational ability, professionalism and drive to excel in this opportunity, we'd love to hear from you.

Please email your CV to ***email_hidden*** together with a brief introduction outlining your experience and why this opportunity interests you.

Only shortlisted candidates who meet the minimum requirements will be contacted.