Finance & Logistics Administrator

Finance & Logistics Administrator

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Jobs 4 All

Job Ref

JHB000395/AM

Date posted

Wednesday, July 8, 2026

Location

Midrand, South Africa

SUMMARY

Finance & Logistics Administrator

Midrand

Purpose of the Job

• Support the delivery of finance administration, including transactional finance, accounts support, and bank and cash administration in a clear, accurate, timely, and well-controlled manner.
• Support logistics through both physical and administrative warehouse activities, including transactional administration of orders, dispatch, receipt of goods, and maintaining related systems accurately and efficiently.
• Provide support to the Management Accountant on financial administration.
• Provide support to the Logistics Coordinator on logistics and warehouse operations.

POSITION INFO

Key Responsibilities Transactional Processing Capture supplier invoices and expense claims. Record day-to-day financial transactions in the accounting system. Assist with customer invoicing and receipt allocation. Accounts Support Process Accounts Payable, including supplier statement reconciliations and invoice matching. Assist with Accounts Receivable by allocating payments and raising invoices. Identify and escalate discrepancies for review. Bank & Cash Administration Assist with bank reconciliations. Prepare supporting schedules for review by senior finance personnel. Maintain petty cash records where applicable. Finance Administration Maintain accurate filing of financial documentation. Ensure complete audit trails are maintained. Assist with month-end preparation by providing reports and reconciliations. Ensure all documentation is accurate, complete, and compliant. Provide administrative support for supplier and customer finance processes, including: Invoice processing Payment allocations Record keeping Escalation of finance queries where necessary Gather and submit compliance documentation to internal and external stakeholders. Assist in preparing routine financial reports, including: Cash flow reports Revenue reports Debtors reports Compliance Support Follow established finance procedures and deadlines. Support internal and external audits by supplying required documentation. Escalate issues requiring interpretation of policies or regulations. Logistics Support Assist with picking, packing, dispatching, and updating warehouse systems. Coordinate local and international courier and freight shipments. Maintain shipment documentation and records. Follow up and resolve customer parts order queries. Prepare quotations for spare parts. Convert approved quotations into sales orders. Process invoices and arrange dispatch. Communicate shipment updates to customers and internal stakeholders. Obtain logistics quotations for parts and shipping costs. Receive and allocate stock physically and electronically. Assist with purchasing activities including sourcing, procurement, collection, and receiving of parts. Ensure all logistics documentation and system records are accurately maintained. Escalate parts backorders requiring sourcing or procurement. Escalate logistics issues to the Logistics Coordinator. Participate in scheduled stock takes. General Administration Perform additional finance and administrative duties as required. Problem Solving The successful candidate will: Contribute to discussions around problem-solving. Consider alternative solutions. Assess the impact of issues across different business areas. General Responsibilities Comply with all company policies, procedures, Environmental Health & Safety requirements, ethics, and codes of conduct. Remain informed of company policies and procedural changes. Maintain attendance in accordance with operational requirements. Report absences immediately to the direct manager. Submit leave requests within required timeframes. Minimum Requirements Education Diploma in Accounting or a related qualification. Relevant experience may be considered in lieu of formal qualifications. Experience 2-3 years' experience in a finance or administrative role. 2-3 years' experience within a warehouse or stores environment. Knowledge of warehouse processes and inventory administration. Experience working with mechanical or technical spare parts is advantageous. Proficient in Microsoft Office, particularly: Excel Word Outlook PowerPoint Experience using accounting systems. Working Conditions Office and warehouse-based role. Handling of technical and mechanical spare parts. Use of warehouse equipment including pallet jacks, trolleys, scales, and packaging equipment. Ability to lift and move items up to 20kg. Required to wear appropriate Personal Protective Equipment (PPE) when working in the warehouse. Overtime and standby work may be required. Travel may be required using appropriate modes of transport. Work Environment The successful candidate must be able to: Read and interpret financial information. Analyse problems and recommend practical solutions. Learn and apply new procedures. Manage multiple tasks while working under pressure. Meet daily, weekly, and monthly reporting deadlines. Work effectively despite interruptions. Maintain accuracy under pressure. Demonstrate a basic understanding of financial legislation and compliance requirements. Work comfortably within a mechanical spare parts environment. Legal Requirements Valid passport. Clear criminal record. Clear credit record. Personal Attributes Strong interpersonal and relationship-building skills. Team-oriented with a collaborative approach. Effective verbal and written communication skills. Strong numerical and analytical ability. Excellent attention to detail. Sound understanding of basic accounting principles. Ability to investigate and resolve routine finance queries. Commercial awareness and understanding of how finance supports business operations. Willingness to learn and continuously improve. Competencies Business Awareness Understands how individual responsibilities contribute to overall business objectives. Develops knowledge of internal processes and stakeholder relationships. Collaboration & Communication Builds positive working relationships. Shares information effectively. Welcomes feedback and supports teamwork. Customer Focus Delivers professional and timely service to internal and external customers. Takes ownership of assigned responsibilities. Escalates issues appropriately. Adaptability & Continuous Improvement Embraces change and learning opportunities. Seeks ways to improve efficiency and service delivery. Teamwork Works independently while contributing effectively within a team environment. Supports colleagues and shared objectives. Planning & Delivery Organises workload effectively. Delivers accurate work within deadlines. Adjusts priorities as business needs change. Operational Support Assists with routine reviews, audits, reconciliations, and data validation. Identifies and escalates discrepancies promptly. Professionalism & Accountability Demonstrates integrity, reliability, and accountability. Maintains a professional attitude and high standard of work. Takes ownership of responsibilities and delivers quality results.