Accounts Payable Clerk

GALXBOY is a proudly South African streetwear brand that emerged from the underground, rebellious youth culture found in the country’s urban hubs. Built on a foundation of ambition, collaboration, and persistence, it has grown into a leading national label. Known for its bold designs and deep cultural relevance, GALXBOY reflects a new generation of South Africans who embrace their identity with confidence and style.

MAIN PURPOSE OF THE JOB

The Accounts Payable Clerk is responsible for processing supplier invoices, performing supplier reconciliations, attending to supplier queries, preparing payment selections, and carrying out related accounts payable activities for allocated vendors in accordance with company policies and procedures.

KEY AREAS OF RESPONSIBILITY

• Invoice Processing

• Processing of supplier invoices received.
• Accurate processing and capturing of invoices and related supplier information onto Microsoft Dynamics 365 Business Central.
• Attach tax invoices to corresponding purchase orders for service-related expenses.
• Attach tax invoices to corresponding purchase orders, quotations, delivery notes, and procurement approvals for goods-related expenses.
• Check tax invoices according to SARS compliance requirements.
• Process tax invoices and submit for posting.
• Payment Processing

• Perform payment selections for review.
• Select tax invoices and credit notes for payment.
• Payment advice and proof of payment emailed to creditors timeously.
• Approval obtained from relevant signatories
• Expense Allocation & Compliance

• Check allocation of expenses in line with the Account Code, which requires a standard form approved by line manager.
• Check and verify expense claims to ensure correct allocations and supporting documentation are attached within the policy framework.
• Journals to be processed for correction of expense allocation.
• Supplier Administration & Reconciliations

• Verify bank details with vendors in compliance with EFT policies and procedures.
• Perform supplier reconciliations.
• Clear reconciling items on Microsoft Dynamics 365 Business Central as per supplier reconciliations.
• Ensure supplier reconciliations are submitted for payment by the 10th of each month.
• Query Resolution & Customer Service

• Follow up and resolve all queries within the shortest possible timeframe and in accordance with the policy framework.
• Display a professional attitude when responding to customers' needs.

Minimum Requirements

• Matric and relevant bookkeeping or Diploma in Accounting qualification.
• Minimum of 4 years' relevant Accounts Payable experience.
• Advanced knowledge of Microsoft Dynamics 365 Business Central is advantageous.

Key Competencies

• Planning and Organising
• Attention To Detail
• Following Instructions and Procedures
• Information Gathering and Problem Analysis
• Results Driven / Achieving Work Goals and Objectives
• Presenting and Communicating Information
• Integrity and Ethical Conduct