Office Administrator Polokwane

Recruiter

Skillnet Recruitment

Job Ref

MP000120

Date posted

Friday, July 10, 2026

Location

polokwane, Limpopo, South Africa

Salary

Monthly salary and bonus

SUMMARY

Office Administrator Polokwane

POSITION INFO

Duties and Responsibilities: Administrative Support * Managing incoming and outgoing correspondence (emails, phone calls, memos). * Maintaining filing systems (digital and physical). * Preparing reports, letters, notices, and documentation for management. * Updating store documentation such as price lists, policies, and procedural manuals. * Handling travel arrangements, meeting bookings, and office calendars. Financial & Cash Office Duties * Processing invoices, purchase orders, and supplier statements. * Reconciling daily cash-ups, till variances, and banking. * Monitoring expenses and maintaining petty cash. * Assisting with month-end reporting. * Supporting stock control teams with documentation. HR & Staff Support * Assisting with onboarding of new staff (forms, induction documents). * Maintaining employee files and attendance registers. * Preparing schedules and distributing rosters. * Assisting payroll with timesheets, leave forms, and HR queries. * Coordinating training sessions and compliance requirements. Stock & Inventory Administration * Capturing stock transfers, GRNs (goods received notes), and RTVs (returns to vendor). * Monitoring stock levels for stationery, packaging, and office supplies. * Filing supplier invoices and delivery notes. * Supporting annual and quarterly stock-take preparation and documentation. Customer & Store Support * Assisting customers with administrative queries (refund documentation, loyalty program issues). * Supporting floor staff and management with paperwork and system queries. * Helping manage customer complaints logs for follow-up. Systems & Compliance * Using point-of-sale (POS), ERP, or retail management systems (e.g., Pastel, SAP, Sage). * Ensuring compliance with company procedures and retail regulations. * Preparing audit documentation when required. * Monitoring store licenses, permits, and safety documents. Office Coordination * Maintaining cleanliness and organization of the admin office. * Coordinating deliveries with suppliers and logistics partners. * Ensuring printers, computers, and office equipment are functional. Management Support * Preparing performance dashboards and store KPIs. * Assisting store managers with operational planning. * Coordinating communication between head office and store teams. How to Apply: Submit your CV & supporting documents via link provided only . No walk‑ins, WhatsApp or emailed applications will be accepted. Communication will be limited to short listed candidates only. Follow our WhatsApp Channel: