Senior Property Portfolio Administrator

Reference: CPT006701-YG-1

Our client in the property management industry is seeking a Senior Property Portfolio Administrator to provide comprehensive administrative support across residential and commercial property portfolios. The successful candidate will be responsible for managing municipal accounts, liaising with the City of Cape Town, property management agents, metering companies, tenants, and service providers, while ensuring accurate record-keeping, reporting, and efficient portfolio administration.

Key Responsibilities

• Manage municipal accounts and resolve billing, rates, tariff, meter reading, and service-related queries.
• Submit and monitor applications, objections, and account amendments via the City of Cape Town online portal.
• Follow up on outstanding municipal matters until resolved.
• Liaise with property management agents, metering companies, municipal officials, tenants, and service providers.
• Maintain accurate tenants, lease, deposit, inspection, and property records.
• Update tenant vacating schedules and lease expiry trackers.
• Prepare reconciliations, reports, and management summaries using Microsoft Excel.
• Manage municipal and property-related correspondence through Microsoft Outlook.
• Ensure all documentation is complete, compliant, and audit ready.
• Assist with reporting, compliance, and portfolio administration.

Minimum Requirements

• Previous experience in municipal account administration and property portfolio administration.
• Experience working with the City of Cape Town online services portal.
• Advanced Microsoft Excel skills, including reconciliations, reporting, and data analysis.
• Proficient in Microsoft Outlook and Microsoft Office.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Previous experience within the property management, real estate, or sectional title industry is advantageous.

To apply, please send your CV with your salary expectations to ***email_hidden***

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.