Payroll Specialist

Company: Table Mountain Aerial Cableway Company (tmacc)

Job title: Payroll Specialist

Reports to: HR and Payroll Executive Manager

Start date: 01 August 2026 / asap

Salary: market related salary plus company medical aid, pension fund, risk benefits and internal wellness initiatives.

Main Purpose

Ensuring accurate, compliant, and on-time payroll that builds trust and supports a positive employee experience.

The purpose of the role is to ensure accurate and timely payroll processing in line with company policies, South African legislation, and best practice standards. The Payroll Administrator is responsible for capturing, maintaining, updating, and terminating employee data accurately; ensuring statutory compliance; and processing payroll with accuracy and on schedule. This role builds trust, minimizes financial risk, and supports a positive employee experience through efficient payroll administration.

Key Responsibilities

1. Customers (Internal & External)

· Provide accurate monthly payroll check reports to employees and line managers on time.

· Respond professionally and timeously to payroll queries, escalating delays with required urgency where necessary.

· Advise employees on payroll-related policies and procedures when appropriate.

· Collaborate closely with HR, Finance, and departments to ensure seamless payroll processing and other timekeeping system requirements.

2. Accurate and On -time Payroll Processing, Reports and Validations

· Minimise financial risk by capturing payroll data accurately and reconciling own inputs before submission for approval.

· Collect, sort, and validate payroll information from HR and departments to ensure completeness on the payroll system.

· Verify that all processing information is fully supported by required documentation and authorisations.

· Load new employees, maintain records (e.g., banking detail changes), process once-off changes (annual increases), and finalise terminations including final pay and leave encashment.

· Complete statutory and compliance submissions,

o Including EMP201 & EMP501UIF Declarations

o UI19 and Salary Schedules

o Pension fund

o Medical Aid

o SARS submissions

o EEA2 and EEA4 submission

o WCA submission

o Maternity documentation

o Prepare & Submit STATS SA Quarterly Employment Statistics

· Accurately process all relevant payroll elements for the current period, including, but not limited to: Eco-Time Biometrics/Timesheets, Earnings, Deductions, Company Contributions, Fringe Benefits, Leave Transactions.

· File salary input monthly, ensuring records are complete and audit ready.

· Prepare monthly payroll reports per checklist for submission.

· Provide general administrative support and assist with ad hoc payroll-related tasks.

3. Continuous Improvement: Business Processes

· Identify payroll process inefficiencies or compliance risks and raise improvement opportunities, particularly in relation to own stakeholder engagement (e.g., required procedures and documentation from line managers).

· Share lessons learned and collaborate with colleagues to improve accuracy and consistency.

· Take initiative to upskill and broaden own payroll knowledge (systems, legislation, reporting) to add value within the payroll team.

Key Competencies

· Qualifications and Technical and Functional knowledge and skills

· Payroll administration certification

· Minimum of 5 Years’ experience as a Payroll Administrator

· Payroll experience within a complex, variable environment with different employee types, essential

· Skilled in payroll systems (Sage 300 People – minimum 5 years) and/or Payspace (DLP) and timekeeping systems (Eco-Time/ERS Biometrics would be advantageous).

· Thorough knowledge of payroll principles, calculations, and processes.

· Working knowledge of Labour Legislation

· Working knowledge of payroll related tax legislation

· Strong exposure to payroll compliance (PAYE, UIF, SDL, BCEA)

· Working knowledge of administration of all payroll submissions

· Understanding of HR processes (onboarding, benefits, leave, terminations)

· Experienced in data analysis and reconciliation to validate inputs, balance reports, and prevent errors

· Ability to reconcile salary accounts

· Awareness of payroll reporting, reconciliations, and audit requirements

· Competent in preparing payroll summaries, variance reports, reconciliations, and audit-ready files

· Proficient Microsoft Excel user, including VLOOKUP/XLOOKUP and formulas for payroll analysis

· Previous experience in human resources an advantage

Behavioural Competencies: Essential

· Focused and action orientated

· Ability to work accurately and be self-managed

· Ability to meet deadlines

· Meticulous attention to detail

· Time management

· Work under pressure

· Resilience

· Internal Customer focused

· Ability to follow instructions and procedures

· Excellent communication skills

All applications to be emailed to ***email_hidden*** with " Payroll Specialist" in the subject heading.

Closing date for applications: Sunday; 26 July 2026