Finance Administrator

NxaTel | Contract

Finance Administrator

Menlo Park, South Africa | Posted on 31/01/2026

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Job Information

• Date Opened 31/01/2026
• Job Type Contract
• Industry Finance & Billing
• Work Experience 1-3 years
• City Menlo Park
• Province Gauteng
• Country South Africa
• Postal Code 0060

Nxatel is a Modern Unified communication platform, for Small and Medium businesses. That allows you to get local numbers from over 10+ African countries to use on any device. It’s easy to set-up you just need is 3 minutes and you gain access to the cloud phone system, virtual meetings, team chats and cloud storing all in a secure platform

Finance Administrator – NxaTel

Role Overview

The Finance Administrator is responsible for supporting the day-to-day financial and administrative operations of NxaTel. This role focuses on accurate execution across billing, receivables, supplier payments, stock and asset administration, and financial controls.

The position is hands-on and process-driven, requiring strong attention to detail, reliability, and the ability to work across teams. While this role does not include supervisory responsibilities, it plays a critical role in ensuring financial accuracy, compliance, and operational efficiency within the business.

Key Responsibilities

• Billing & Revenue Administration
• Prepare and process all customer billing cycles accurately and on time.
• Manage third-party expenses related to billed customers and ensure correct allocation and reconciliation.
• Monitor outstanding receivables and actively follow up on overdue accounts.
• Prepare and maintain billing, collections, and credit note reports.
• Update debtor and collection reports regularly.
• Generate and post monthly invoice upload files.
• Post receipts and ensure debtor records remain accurate and up to date.
• Escalate unresolved or high-risk overdue accounts through internal escalation processes or approved third-party collectors.
• Track overdue accounts and prepare a weekly Top 20 overdue clients report.
• Respond to and resolve billing queries clearly and professionally.
• Supplier & Payables Administration
• Process supplier invoices and ensure payments are prepared in line with agreed terms.
• Assist with procurement administration, including collecting supplier quotations and supporting purchase approvals.
• Maintain accurate supplier records in accordance with financial policies.
• Reconcile supplier statements and resolve discrepancies promptly.
• Stock & Asset Administration
• Capture and maintain stock records, including purchases and usage tracking.
• Assist with stock reconciliations and reporting.
• Maintain accurate asset records and support the upkeep of the asset register in collaboration with IT and Operations.
• Ensure assets are correctly recorded, tagged, and accounted for.
• Expense & Cashflow Controls
• Administer petty cash, ensuring proper documentation, approvals, and reconciliations.
• Capture and track business expenses in line with company policies.
• Support cashflow monitoring through accurate data capture and reporting.
• Adhere strictly to internal controls and financial procedures.
• Pricing & Cross-Functional Support
• Maintain pricing files and ensure updates are accurately captured.
• Support the communication of approved pricing changes to relevant teams.
• Assist with preparing financial data and reports for management and cross-functional teams.
• Administrative Support
• Provide general office and finance-related administrative support.
• Assist with procurement coordination and documentation.
• Support executive and operational teams with financial and administrative queries.
• Follow and uphold administrative SOPs and company policies at all times.

Requirements

Skills & Attributes

• Strong administrative and organisational skills.
• High attention to detail and accuracy.
• Good written and verbal communication skills.
• Strong sense of accountability and reliability.
• Ability to work under pressure and manage multiple priorities.
• Analytical mindset with a practical, problem-solving approach.
• Positive attitude with a willingness to learn and grow.

Benefits

• UIF contributions.
• After permanent appointment: Provident Fund with Funeral Cover.

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