Proposals Officer

Vacant Position: Proposals Officer

Location: Secunda

Reference Number: PRO-SEC-PPP-001

At Proconics we are passionate about what we do, and we are passionate about our people. If you are a qualified, hard-working individual, aspiring to grow your career, we invite you to apply for the advertised vacant position.

Purpose of the position

Work closely with management in all aspects of Proposals to ensure successful submission of estimates and quotations whilst maintaining high standards. Assist with overall proposal development, from bid decision to post-submittal requirements, integration of the offering and proposal planning, transitioning to proposal development, ensuring timely proposal delivery, compliance, and responsiveness.

Qualifications/Experience

• National Diploma, Advanced certificate (NQF Level 6)
• Knowledge of PFMA Network within clients of interest.
• Quantity Surveying/Estimating experience and an added advantage.
• Minimum 3 years' experience compiling tenders.
• Proficient in the use of MS Office (excel, word) and PDF software (Foxit/Adobe).
• Knowledge of various types of contracts to ensure commercial/legal compliance with quotation submissions. NEC3 and familiarity with purchase orders a must.
• Commercial and/or Project Management experience advantageous.
• Petrochemical and/or Sasol environment experience advantageous.

Required Outputs and Responsibilities

• Ensures RFQ documentation is received and that the gate keeping of quoting (minimum qualifications, BBBEE, CIDB, etc.) has been evaluated.
• Responsible for compilation of quotation documents and returnable schedule.
• Responsible for ensuring "on-time" submission of tender
• Ensure management system compliance daily.
• Ensure proposal compliance and responsiveness, bid strategy deployment, and the quality of proposal deliverables.
• Act as point of contact for prospects in Secunda and interact with various client portals (e.g., Ariba, Coupa).
• Identify commercial, technical, logistical and vendor risks.
• Maintain high standard submission accuracy, input and ensure tender deadlines and that timeframes are adhered to.
• Maintain technical knowledge by attending educational workshops, reviewing technical publications
• Assist in improving the organization’s proposal process from pre-proposal planning through proposal delivery and support of post-submittal deliverables
• Work closely with other disciplines, project managers and senior managers with the intention to support and achieve the goals of the company.

Personal Attributes

• Ability to build relationships and work across disciplines
• Proficient at multi-tasking and attention to detail with high levels of accuracy.
• Able to work in a high-pressure environment.
• Prioritize tenders on very short notice
• Flexible, adaptable, and energetic. Able to work reasonable extended hours
• Good understanding of systems and implementation thereof
• Excellent communication (verbal and written)
• Planning, organization, problem-solving and strong interpersonal skills
• Advanced time management skills
• Manage and assist with multiple tenders and produce quality deliverables against tight deadlines
• Ability to interact and work on different levels; be a team player
• Possesses cross-cultural awareness and is able to adapt appropriately
• Comfortable working in a matrix environment reporting to multiple managers and teams on tenders
• Able to make a convincing arguments and guide customer’s decision making
• Ability to work across disciplines, have excellent communication skills and the ability to work well with others
• Self-starter, who takes ownership of problems.

Should you see yourself advancing into an exciting company such as Proconics, forward your CV stating the reference number as well as the name of the position in the subject line to:

Email: ***email_hidden***

Closing date: 31 July 2026

Internal candidates to specify internal on their application.

Feedback will be given to shortlisted candidates.

Proconics is an equal opportunity employer.