Branch Administrator

Recruiter

Headhunters

Job Ref

PE003651/VD

Date posted

Wednesday, July 15, 2026

Location

Cape Town, South Africa

Salary

Monthly

SUMMARY

Our client, a leading organisation operating within the Commercial Vehicle and Automotive industry, is seeking to employ an experienced Branch Administrator to join their team based in Cape Town.

POSITION INFO

Requirements: Matric / Grade 12. Relevant administration or bookkeeping qualification advantageous. Minimum 5 years' experience in similar role. Previous administrative or accounts experience, preferably in an accounts payable environment. Exposure to sales operations, dealer environments, or commercial administration. Proficient in Microsoft Office and ERP/HR systems. Valid driver's license and own vehicle. Responsibilities: Human Resources and Personnel Administration Maintain accurate employee records and personnel files. Administer staff attendance, overtime, leave, and clocking adjustments through the applicable HR systems. Assist employees with HR-related administrative queries. Liaise with Head Office HR regarding personnel administration and staffing requirements. Coordinate internal training, safety inductions, and skills development activities. Sales Administration Provide administrative support to the sales team. Generate quotations, offers to purchase (OTPs), and other customer documentation. Maintain complete sales deal files and ensure all supporting documentation is accurately filed. Coordinate vehicle licensing, registration, warranty registrations, and temporary permits. Manage administration relating to demonstration and loan vehicles. Control vehicle spare keys and associated records. Liaise with the workshop to ensure vehicles are prepared for customer delivery, including PDI completion, cleaning, and required compliance documentation. Coordinate vehicle movements between the branch, body builders, suppliers, and customers. Financial and Accounts Administration Assist Head Office Finance with invoice processing, supplier documentation, payment requests, refunds, and approval workflows. Prepare supplier purchase requests and submit supporting documentation for payment. Review creditor payment documentation for completeness and banking accuracy. Capture creditor payments on the online banking platform where authorised. Allocate customer receipts and banking transactions. Process branch banking and maintain accurate financial records. Assist with resolving outstanding supplier accounts and invoice queries. Vehicle and Stock Administration Maintain accurate branch vehicle stock records and control vehicle keys. Coordinate stock transfers and vehicle ordering with Head Office. Administer body builder and supplier orders. Open and administer job cards, including associated sublet orders, roadworthy certificates, fuel, and weighbridge requirements. Ensure all vehicle documentation is complete and accurately recorded. Office and Operational Administration Provide administrative support to the Regional Manager and branch management team. Coordinate travel, accommodation, and related bookings. Manage courier services and incoming/outgoing documentation. Purchase and control office stationery, refreshments, groceries, and consumables. Coordinate visitor hospitality and meeting arrangements. Maintain effective filing systems and document control. Compile and submit daily, weekly, and monthly operational reports to Head Office. Provide general administrative support across all branch departments. Health, Safety and Compliance Support the implementation and administration of branch health and safety requirements. Liaise with security service providers and assist with branch security administration. Coordinate safety documentation, inspections, and compliance activities. Ensure branch operations comply with company policies, procedures, and statutory requirements. General Branch Support Act as the central administrative contact for the branch. Support branch projects, marketing activities, customer events, and exhibitions where required. Assist departments during peak workload periods to ensure operational continuity. Perform additional administrative duties as reasonably required to support the efficient operation of the branch. Please note: If you do not receive a response within 2 weeks of submitting your application, please consider your application unsuccessful.