Administrator

Job Specification: Administrator

Position: Administrator

Location: East London, Eastern Cape

Employment Type: Permanent

Experience Level: Junior

Job Overview

Our client, a well-established accounting firm, is seeking a motivated and detail-oriented Administrator to join their team. This role is ideal for someone looking to build a career within an accounting environment. The successful candidate will provide administrative support to the team while assisting with general office duties and basic accounting-related tasks.

Key Responsibilities

• Perform general administrative and office support duties.
• Answer and direct incoming telephone calls.
• Welcome and assist clients visiting the office.
• Manage filing, scanning, and document organisation.
• Capture and maintain client information.
• Assist with data capturing on Pastel.
• Prepare and process invoices and quotations.
• Assist with debtor and creditor administration.
• Handle incoming and outgoing correspondence.
• Maintain office supplies and stationery.
• Schedule appointments and manage diaries where required.
• Assist accountants with administrative tasks.
• Ensure accurate record keeping and document management.
• Perform ad hoc administrative duties as requested.

Personal Attributes

• Positive attitude and willingness to learn.
• Professional appearance and conduct.
• Strong work ethic.
• Ability to work independently and within a team.
• Excellent organisational skills.
• Adaptable and eager to develop new skills.

Advantageous

• Certificate or Diploma in Office Administration, Business Administration, or Accounting.
• Previous experience working in an accounting or financial services environment.
• Experience using Microsoft Excel for basic reporting.

This is an excellent opportunity for a junior candidate looking to gain valuable experience and grow within a professional accounting environment.

Requirements

Minimum Requirements

• Grade 12 (Matric).
• Minimum 1 year's administrative experience.
• Basic working knowledge of Pastel Accounting software.
• Computer literate with proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organisational and time management skills.
• High level of accuracy and attention to detail.
• Professional telephone etiquette.
• Reliable, trustworthy, and able to maintain confidentiality.