Spares Administrator (Refrigeration) - Midrand

Recruiter

Hewitt Colenbrander Recruitment / HC Recruit

Job Ref

DBN000321/LB

Date posted

Wednesday, July 15, 2026

Location

Midrand, South Africa

SUMMARY

DBN000321 – Refrigeration Spares Administrator - Midrand

Purpose of the job

To manage the supply chain, inventory, and administrative workflow of refrigeration replacement components.

Required Qualifications

• Matric
• Tertirary Qualification – Advantageous
• Must have Refrigeration Spares experience

POSITION INFO

Technical Competencies & Experience: Inventory Control: Monitor stock levels of compressors, thermostats, gas, and fan motors to prevent stock-outs. Conduct routine physical stock counts and reconcile them with ERP or Warehouse Management Systems. Purchasing & Procurement: Source spare parts from local and international suppliers. Process purchase orders, generate Goods Received Vouchers (GRVs), and follow up on outstanding supplier deliveries. Job Dispatch & Scheduling: Coordinate with refrigeration technicians and field engineers. Log breakdown calls, plan routes, and dispatch technicians while ensuring SLAs (Service Level Agreements) are met. Invoicing & Quoting: Prepare and distribute quotes for repairs. Process parts invoices, manage customer credits, and reconcile transactions with financial teams. [ Supplier & Customer Liaison: Address client queries regarding parts availability and delivery times. Negotiate pricing with vendors and report backorders or shortages to the Spares Manager Behavioural Competencies: First class Communication Skills both verbal and written. Process-driven and highly organised Deliver fast, accurate results while maintaining high standards Excellent time and self management skills Ability to use initiative and be proactive Please Note - Should you not hear back from us within the next 2 weeks, please consider your application as unsuccessful.