Leasing Officer

Before You Apply

Thank you for your interest in joining our team. Please take a moment to read the minimum requirements below before submitting your application. We receive a high volume of applications, and only candidates who meet the essential requirements will be shortlisted.

Minimum Requirements

Qualification and Experience

• Grade 12 / Matric.
• Relevant qualification in Property Management, Business Administration, Real Estate, or a related field will be advantageous.
• Minimum 3 years' experience in commercial lease administration or property management.
• Experience within telecommunications infrastructure or commercial property will be advantageous.

Technical Knowledge

• Sound understanding of lease administration principles.
• Knowledge of commercial lease documentation and contract administration.
• Experience using B#, or similar lease management systems will be advantageous.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
• Proficiency in SharePoint.

Mandatory Requirements

• Valid South African driver's licence.
• Own reliable transport.

Job Purpose

The Leasing Officer is responsible for the administration and coordination of lease agreements and related commercial documentation across the Reach Group's national property portfolio. The role ensures that lease transactions, tenant records, financial information, and supporting documentation are processed accurately, maintained effectively, and administered in accordance with company procedures and contractual obligations.

The incumbent supports the efficient delivery of leasing services by maintaining accurate records, coordinating lease administration activities, supporting customer relationships, and ensuring timely reporting.

Key Responsibilities

Lease Administration

• Prepare, process, and maintain lease agreements, renewals, amendments, and supporting documentation.
• Ensure all lease information is captured accurately within the company's lease management systems.
• Maintain lease expiry schedules, escalation schedules, and contract registers.
• Coordinate FICA, credit documentation, and supporting compliance requirements.
• Maintain accurate tenant, landlord, customer, and building records.
• Support lease acquisitions, decommissioning, and due diligence activities where required..

Financial & Commercial Administration

• Prepare and maintain Deal Sheets and commercial documentation.
• Support monthly budgeting, forecasting, and leasing-related financial reporting.
• Maintain lease escalation calculations.
• Assist with commercial reporting and lease portfolio analysis.

Customer & Stakeholder Management

• Build and maintain professional relationships with landlords, tenants, and internal stakeholders.
• Respond to lease-related enquiries professionally and within agreed service levels.
• Coordinate communication relating to lease documentation and commercial agreements.
• Promote a high standard of customer service during all stakeholder interactions.

Reporting & Document Management

• Prepare monthly leasing reports and portfolio updates.
• Maintain accurate electronic lease files.
• Ensure all lease documentation is filed, archived, and easily accessible.
• Compile reports, presentations, meeting agendas, minutes, and correspondence as required.
• Maintain lease databases and document management systems.

Operational & Administrative Support

• Provide administrative support to the Leasing and Operations teams.
• Coordinate lease documentation, approvals, and internal workflows.
• Assist with presentations, budgets, business reviews, and special projects.
• Manage incoming correspondence, emails, and telephone enquiries relating to leasing activities.
• Support continuous improvement of leasing administration processes.

Competencies & Skills for this role

Operational Skills

• Excellent organisational and administrative abilities.
• High level of attention to detail and accuracy.
• Strong planning and time management skills.
• Ability to manage multiple priorities and deadlines.
• Strong analytical and problem-solving skills.

Systems & Technical Skills

• Proficiency in Microsoft Office and SharePoint Workspace.
• Experience working with lease administration systems and document management platforms.
• Strong reporting and document control capabilities.

Communication & Stakeholder Management

• Excellent written and verbal communication skills.
• Strong customer service orientation.
• Professional telephone and email etiquette.
• Ability to build and maintain professional relationships with internal and external stakeholders.

Behavioural Competencies

• Professional and reliable.
• Strong sense of ownership and accountability.
• Self-motivated and proactive.
• Adaptable and resilient.
• Collaborative team player.
• Customer-focused with a solutions-driven mindset.

Additional Requirements

The following will be advantageous:

• Experience within telecommunications infrastructure or commercial property.
• Exposure to budgeting and lease portfolio reporting.
• Experience coordinating multi-site lease portfolios.
• Knowledge of FICA compliance and commercial contract administration.

Code of Conduct & Professional Standards

The employee is expected to:

• Maintain the highest level of honesty, integrity, and confidentiality in all financial and business matters.
• Adhere to all company policies, procedures, and ethical standards.
• Conduct themselves professionally in all interactions with colleagues, clients, suppliers, and stakeholders.
• Protect confidential company and client information at all times.
• Demonstrate accountability, reliability, and sound judgement in the performance of duties.
• Avoid conflicts of interest and disclose any potential conflicts immediately.
• Comply with all applicable financial, statutory, and regulatory requirements.
• Maintain respectful workplace behaviour and contribute positively to the company culture.
• Use company systems, resources, and information responsibly and appropriately.
• Uphold the company’s values, brand image, and professional reputation at all times.

Contract Type

• Fixed-term contract
• This position is offered on a fixed-term basis and does not guarantee permanent employment.

How to Apply

If you meet the minimum requirements, apply via Easy Apply or email your CV and a brief motivation to ***email_hidden***