Bookkeeper / Accounts Payable Administrator (Midrand)

Well established and dynamic Manufacturing company based in Randjiespark has an amazing opportunity for an experience candidate with an eye for accuracy. Great family type environment. Position is available due to a long standing employee retireing, very stable firm with low staff turnover. Great team!

The Accounts Payable Administrator is responsible for the accurate, timely, and efficient processing of supplier invoices and payments while ensuring compliance with company financial policies and internal controls. The role supports the Financial Manager by maintaining accurate supplier accounts, reconciling accounts payable records, preparing payment schedules, and ensuring all transactions are processed in accordance with company procedures and applicable legislation. The position contributes to the effective management of cash flow, supplier relationships, financial reporting, and audit readiness.

Accounts Payable Processing

•Receive, verify, code, and accurately capture supplier invoices into the accounting system.

•Perform three-way matching between Purchase Orders (POs), Goods Received Vouchers (GRVs), and supplier invoices before processing.

•Ensure all invoices are processed accurately and within agreed timelines.

•Process supplier credit notes, debit notes, and adjustments.

•Ensure all transactions are captured daily and the accounting system remains up to date.

Supplier Account Management

•Maintain accurate supplier master data.

•Reconcile supplier statements monthly and resolve any outstanding balances or discrepancies.

•Respond to supplier queries professionally and within agreed turnaround times.

•Build and maintain positive supplier relationships.

Accounts Reconciliation

•Reconcile the Accounts Payable Control Account.

•Ensure the Accounts Payable ageing report is accurate and complete.

•Monitor and clear the GRV Control Account daily.

•Investigate unmatched invoices and resolve variances promptly.

Payment Administration

•Prepare supplier reconciliations for payment.

•Compile Electronic Funds Transfer (EFT) payment schedules for review and approval by the Financial Manager.

•Verify supplier banking details before payment processing.

•Ensure all payments comply with company approval limits and financial procedures.

Month-End and Financial Support

•Assist with month-end and year-end closing activities.

•Prepare accounts payable reconciliations and supporting schedules.

•Ensure all outstanding invoices are accounted for in the correct reporting period.

•Assist with accruals relating to supplier expenses where required.

Compliance and Financial Controls

•Maintain complete and accurate financial records.

•Ensure compliance with company financial policies and procedures.

•Verify supplier documentation in accordance with FICA and company requirements.

•Maintain audit-ready documentation and provide supporting information during internal and external audits.

•Ensure confidentiality of all financial information.

Systems and Process Improvement

•Utilise Sage Evolution effectively for accounts payable processing.

•Use Microsoft Excel to analyse and reconcile financial information.

•Support improvements to finance processes through the effective use of technology and automation.

•Recommend improvements to enhance efficiency and accuracy within the Accounts Payable function.

•Grade 12 (Matric).

•Bookkeeping Certificate, Accounts Payable Certificate, or equivalent financial qualification.

•A National Diploma in Accounting or Finance will be advantageous.

Experience

•2–5 years' experience in an Accounts Payable or Finance Administration or Bookkeeper role.

•Experience working with Sage Evolution or a similar ERP/accounting system.

•Experience processing high volumes of supplier invoices will be advantageous.

Negotiable

Please Note: By applying for this vacancy, you give AFT Staffing Solutions permission to save your CV and all information pertaining to it, to their database for employment purposes.

Applications can be sent to ***email_hidden***

Thank you for your interest in this vacancy, only suitable candidates will be contacted. If you do not get a response within 14 day's please consider your application unsuccessful.