General Litigation Secretary

Recruiter

ARCS

Job Ref

PTA001443/TM

Date posted

Thursday, July 30, 2026

Location

Johannesburg, South Africa

Salary

40000.00 Monthly

SUMMARY

General Litigation Secretary (Dispute Resolution)

Location: Sandton, Gauteng

Employment Type: Permanent

Work Arrangement: On-site

Salary: R40,000 – R54,000 CTC per month

Introduction

An established professional services environment is seeking an experienced

Litigation Secretary to provide high-level secretarial, administrative and practice support to a team of legal professionals.

The successful candidate will have substantial experience within a litigation environment, strong knowledge of High Court processes, excellent document management skills and the ability to manage multiple matters and competing priorities with a high degree of accuracy and confidentiality.

This is a demanding role suited to a highly organised, detail-oriented professional who is comfortable working under pressure and supporting multiple legal professionals simultaneously.

POSITION INFO

Duties & Responsibilities Provide comprehensive secretarial and administrative support within a litigation environment. Perform accurate dictaphone and copy typing of legal and professional documents. Type, format, proofread and collate notices, pleadings and related legal documentation. Assist with the preparation, amendment, formatting and finalisation of legal documents. Incorporate amendments into documents and verify that all changes have been correctly implemented. Attend to the issuing, uploading, sorting and management of pleadings. Organise and maintain electronic court files using CourtOnline and CaseLines . Prepare and maintain resource, counsel and client files. Open new matters and assist with the onboarding and administration of new clients. Manage professional diaries, appointments, telephone calls and messages. Monitor and screen incoming emails and prepare draft responses where required. Provide general office and professional administrative support. Accurately capture and maintain professional timesheets. Prepare pre-bills and billing memoranda and assist with client billing processes. Monitor outstanding accounts and assist with debtor management and collections in conjunction with the accounts function. Manage and follow up on FICA documentation and outstanding compliance requirements. Liaise professionally with clients, counsel, presiding officers, experts and external service providers as required. Provide administrative support on large and complex litigation matters. Assist with the preparation and coordination of tender submissions and presentations. Maintain strict confidentiality and ensure all documentation and information are handled appropriately. Prioritise and manage multiple matters and deadlines effectively. Requirements Matric is essential. A Legal Secretarial Diploma, Secretarial Diploma or Paralegal qualification will be advantageous. 7+ years' experience as a Legal Secretary within a litigation department. Experience in High Court litigation , particularly motion proceedings. Excellent proficiency in Microsoft Word and Excel . Sound working knowledge of CourtOnline and CaseLines . Experience in a large professional or legal services environment is advantageous. Proven experience supporting multiple legal professionals simultaneously. Strong knowledge of legal terminology and litigation processes. Experience with Aderant Expert/CMS or a comparable legal accounting/practice management system. Experience with FileSite or a comparable document management system.