Executive Assistant

Job title/position: Executive Assistant

Number of positions: 1

Function and Business Unit: Infrastructure – Business Support

Description Of The Role And Purpose Of The Job

Providing and prioritising operational and administrative support to the firm’s leadership enabling them to focus on core business objectives

Key Responsibilities

Understand and enable Firm Strategy

• Understand strategy at Firm, Function and Service line level
• Understand how role aligns with strategy and how execution of role enables strategy
• Understand the broader firm structure and service offering

Operational and Business Support

• Manage Business Unit leadership diaries and correspondence
• Manage Leadership travel arrangements in accordance with KPMG Policy
• Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences
• Completing and submitting partner timesheets / expenses (Oracle)
• Providing general support to Business Leadership
• Assist with BU Administration
• Understand and contribute towards the financial management goals of the business

Quality and Risk Management & Compliance

• Comply with KPMG Risk Management and other Policies and Procedures
• Drive a relentless focus on quality and excellent service

Internal and External Stakeholder Management

• Understand internal and external stakeholders
• Deliver role requirements with a client centric approach

Communication

• Demonstrate high quality and timeous verbal and written communication

Internal and public trust

• Building internal and external trust

Personal Development

• Keep abreast with recent developments and best practice in respective field

Skills

Skills and attributes required for the role

• Matric
• Secretarial diploma or similar qualification would be an advantage
• Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
• Communication and writing skills
• Analytical skills
• Fast and accurate typing

Personal Attributes

• Extremely high level of confidentially and integrity
• Excellent client focus
• Able to use own initiative
• Good time management ability
• Ability to function well in high pressure environment and high sense of urgency
• Exceptional telephone manners
• Ability to multitask, proactive and efficient
• Ability to work in a team
• Ability to meet deadlines
• Strong communication, writing and interpersonal skills
• Attention to detail

Minimum requirements to apply for the role (including qualifications and experience):

• Matric
• Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
• Communication and writing skills