Sectional Title Portfolio Assistant

We are looking for a highly organised, detail-oriented and proactive Sectional Title Portfolio Assistant to join our property management team.

The successful candidate will provide administrative and operational support to the Portfolio Manager, trustees and owners across a portfolio of sectional title schemes. This is an excellent opportunity for someone who enjoys working in a fast-paced property environment, has strong administrative skills and understands the importance of professional client service.

• Provide day-to-day administrative support to the Sectional Title Portfolio Manager.
• Assist with the effective administration and management of sectional title schemes.
• Communicate professionally with trustees, owners, tenants, contractors and service providers.
• Assist with owner and trustee queries and ensure that matters are followed up and resolved within appropriate timeframes.
• Prepare and distribute correspondence, notices, meeting documentation and other scheme-related communication.
• Assist with the preparation and administration of Annual General Meetings, Special General Meetings and trustee meetings.
• Take and distribute meeting minutes where required.
• Assist with maintaining accurate scheme records, documentation and correspondence.
• Assist with levy-related queries and follow up on outstanding matters.
• Obtain and follow up on quotations, maintenance requests and contractor-related matters.
• Assist with processing invoices and ensuring that supporting documentation is accurate and complete.
• Maintain and update property management systems and databases.
• Assist the Portfolio Manager with compliance and governance-related administration.
• Follow up on outstanding maintenance, insurance and general scheme matters.
• Provide general administrative support to ensure the smooth running of the portfolio.
• Maintain a high level of professionalism, confidentiality and customer service at all times.

• Grade 12 / Matric.
• A relevant qualification in Property Management, Business Administration or a related field will be advantageous.
• Previous experience in sectional title, property management or residential property administration is preferred.
• Good understanding of sectional title administration and the general property management environment.
• Strong written and verbal communication skills.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to prioritise and manage multiple tasks and deadlines.
• Computer literate, with good knowledge of Microsoft Office.
• Experience with property management software will be advantageous.
• Ability to work independently as well as part of a team.
• Professional, friendly and solutions-focused approach.

R8000-R10000

If you meet the above requirements and are ready to take the next step in your property management career, please submit your CV via Pnet or email ***email_hidden***.