Company Secretary

MacDonald’s Transport (Pty) Ltd is seeking an experienced, highly organised and professional Company Secretary to join our team in Upington.

This position combines executive-level administrative support, corporate governance responsibilities and front-office coordination. The successful candidate will work closely with our Board of Directors, Executive Committee (ExCo), Head of Finance and senior management, making professionalism, confidentiality and attention to detail essential.

Key Responsibilities

• Professionally manage the switchboard and handle a high volume of incoming and outgoing calls.
• Perform reception duties and ensure professional communication with customers, colleagues and stakeholders.
• Provide administrative and operational support to the Board of Directors, ExCo and Head of Finance.
• Coordinate and maintain records for Executive Committee, Board and Committee meetings, including meeting minutes.
• Maintain the Trust and Resolutions Register, client contract register and related corporate records.
• Ensure FICA documentation for Trustees remains complete and up to date.
• Maintain Director schedules and corporate records across the relevant companies.
• Obtain and record Trustee confirmations and maintain property and entity schedules.
• Coordinate travel and accommodation arrangements for Board members, ExCo and management.
• Manage and maintain speed dial numbers, extension lists and office stationery requirements.
• Assist with the coordination of social and marketing events.

Qualifications & Competencies

• Grade 12.
• Minimum 5 years' experience in a similar environment.
• Excellent verbal and written communication skills.
• Bilingual in Afrikaans and English.
• Strong organisational and time-management skills.
• Proficient in the Microsoft Office suite.
• Energetic, professional and highly organised.
• Ability to work accurately with confidential and governance-related information.

How to Apply

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Join an organisation with more than 90 years of history, where professionalism, accountability and strong corporate governance remain central to how we do business.

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