Administrator

Administrator

The above-mentioned vacancy has become available in the Examination/Logistics division within MIR.

Location: Stellenbosch, Western Cape

Contract Type: Permanent

Appointment Date: 7 September 2026 or soonest there after

Remuneration: Market related

Role Description

Moonstone Information Refinery requires an Administrator. The successful incumbent will be responsible to maintain an effective and accurate administration and support function in relation to all key functions within the Regulatory Examination Body to minimise delays and increase candidate satisfaction.

Job Specification

• Ensure and maintain an accurate process in the administrative cycle of exam papers.
• Maintain an effective administrative, tracking and recording system for all parcels to minimize delays to and from venues/clients/providers.
• Maintain relationships with external Invigilators through effective communication, planning and support and record keeping.
• Assist in effectively reconciling invigilator payments.
• Assist with administration related to exam venues.
• Assist with the reconciling/filing and recording of venue payments.
• Ordering of stationery for Exam/Logistics Department.
• Assist the Examination Department administrator with the scanning of exam documents received or other related duties when needed.

Competencies

• Accuracy & attention to detail
• Problem solving & decision making
• Impulse control & stress tolerance
• Able to work independently & as a team
• Flexibility & multitasking
• Analytical thinking

Minimum Requirements

• Educational requirements: National Senior Certificate.
• Diploma/certificate in business or office administration will be an advantage.
• At least 5 years administration experience.
• At least 5 years customer service experience.

Skills & Abilities

• MS Office skills are required:
  • Basic MS Word
  • Intermediate MS Excel
  • Intermediate MS Outlook
• Strong Customer Service skills.
• Strong Administrative skills.
• Effective planning, time, and stress management skills.
• Leadership skills.
• Deadline driven.

Closing date for applications: 04 September 2026

Only suitable applicants will be contacted. Should you have not received a response by 15 September 2026, please consider your application unsuccessful.