Senior Bid Coordinator

Company Introduction And Overview

At International SOS, our mission is simple: to protect and save lives. As the world's leading health and security services company, we help organizations safeguard their people wherever they work, travel, or operate.

We are seeking a highly organized and detail-oriented Senior Bid Coordinator to join our MEA team in Johannesburg. This is an exciting opportunity for an experienced bid professional to coordinate high-quality tenders and proposals, collaborate with stakeholders across the region, and contribute directly to business growth

About The Role

As the Senior Bid Coordinator, you will play a critical role in coordinating the preparation, administration, and submission of high-quality, compliant bids, tenders, proposals, RFIs, RFQs, and Expressions of Interest across the MEA region. Working closely with the Bid Manager and cross-functional stakeholders, you will help ensure that submissions are delivered on time, meet client requirements, and showcase the best of International SOS.

Key Responsibilities

Bid & Tender Coordination

• Support the end-to-end coordination of tender and proposal activities across the MEA region.
• Assist the Bid Manager with bid qualification processes and opportunity assessments.
• Coordinate timelines, deliverables, and stakeholder inputs to ensure timely submissions.
• Monitor multiple concurrent bid opportunities and maintain submission schedules.

Proposal Development & Submission

• Compile, format, update, and maintain bid documentation and proposal content.
• Ensure consistency, accuracy, compliance, and alignment with company standards.
• Prepare professional, brand-compliant proposal templates and presentation materials.
• Coordinate proposal reviews, approvals, version control, and final submissions.

Stakeholder Management

• Collaborate with Business Development, Marketing, Finance, Medical Services, Account Management, and operational teams.
• Build strong working relationships with both internal and external stakeholders.

Quality, Compliance & Governance

• Ensure adherence to tender requirements, governance standards, and company policies.
• Coordinate clarification requests and maintain accurate submission records.
• Identify potential risks, challenges, or competing priorities and escalate appropriately.

Continuous Improvement

• Contribute to the enhancement of bid management processes and best practices.
• Support knowledge sharing and continuous improvement initiatives within the bid function.

Qualifications

Qualification and Experience Requirements

• Bachelor's Degree in Business Administration, Marketing, Communications, or a related field, or equivalent experience.
• APMP Foundation Certification is advantageous but not essential

Experience

• 5 to 7 years of experience in bid coordination, tender administration, proposal management, or bid support within a structured bid environment.
• Experience coordinating complex tender submissions involving multiple stakeholders.
• Strong understanding of bid management processes, tender requirements, compliance reviews, and submission procedures.
• Experience maintaining bid libraries, templates, content repositories, and submission records.

Technical Skills

• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong document management, quality assurance, and version control capabilities.
• Understanding of proposal presentation and graphic design principles is advantageous.

Competencies

• Exceptionally organized and detail-oriented
• A confident communicator and relationship builder
• Customer-focused and solutions-driven
• Able to manage multiple priorities under pressure
• Resilient, adaptable, and proactive
• Collaborative and culturally agile
• Committed to continuous learning and professional development