Practice Planner / Project Coordinator

Kokstad, KwaZulu-Natal | Full-Time | Relocation Supported APAC Chartered Tax Advisors Inc. is seeking a highly organised, proactive and detail-oriented Practice Planner / Project Coordinator to join our growing Operations Team. This is an operational coordination role at the centre of the practice, responsible for moving client work from intake and planning through execution, review, sign-off, billing and closure. You will be the link between professional staff, management and our operational systems, ensuring that work flows efficiently and that deadlines are consistently met.

Location and Relocation This position is based at our offices in Kokstad, KwaZulu-Natal. We welcome applications from candidates throughout South Africa. Applicants who are not currently resident in the area must be willing and able to relocate to Kokstad.

Key Responsibilities

1. Workflow Planning and Coordination: Maintain the practice job schedule: log new engagements, plan each

assignment's stages and target dates, and keep the workflow board current from intake to closure.

2. Resource Allocation and Capacity Management: Allocate assignments to accounting, tax and advisory

staff according to skill, availability and deadline pressure, and flag capacity constraints to management

before they become bottlenecks.

3. Project Monitoring and Follow-Up: Track progress against planned dates, follow up on outstanding client

information and internal deliverables, and escalate assignments at risk of slipping.

4. Compliance and Deadline Management: Maintain the statutory deadline calendar — income tax,

provisional tax, VAT, PAYE and CIPC annual returns — and ensure submissions are planned well ahead of

their due dates.

5. Review and Sign-Off Coordination: Route completed work to reviewers, monitor review turnaround times,

and ensure queries are resolved and files signed off before release to clients.

6. Work-in-Progress and Billing Oversight: Monitor WIP against budget, prompt timely billing on completed

assignments, and assist management in identifying unbilled or overrunning jobs.

7. Reporting and Operational Support: Prepare weekly workflow, capacity and deadline reports for

management, and support the ongoing improvement of practice systems and processes

A Diploma or Degree in Project Management, Business Administration, Accounting, Finance or Office

Management — or equivalent practical experience

2-5 years' experience in a coordination, scheduling, project administration or practice administration role

Advanced Microsoft Excel and strong Microsoft 365 proficiency

Excellent written and verbal communication skills

Proven ability to manage multiple assignments simultaneously and work to firm deadlines

Strong attention to detail and consistent follow-through

Experience within an accounting, tax, audit or advisory practice

Familiarity with workflow management systems

Knowledge of CaseWare Cloud

Experience managing project schedules and team allocations

Exposure to compliance-driven environments with multiple recurring deadline

The Person We Want

Brings structure to busy, complex environments and enjoys doing so.

Takes ownership of outcomes rather than tasks, and follows through without being chased.

Communicates clearly and professionally with staff, management and clients.

Takes pride in seeing work completed properly and on time.

If you enjoy coordinating people, schedules, assignments and deadlines, and you find satisfaction in seeing work move smoothly from commencement to completion, we would like to hear from you.

Position Information

Position Practice Planner / Project Coordinator

Company APAC Chartered Tax Advisors Inc.

Location Kokstad, KwaZulu-Natal

Employment Type Full-Time

Reports To The Operation Manager

Closing Date 16th September 2026

How to Apply

Email your application to ***email_hidden*** with the subject line:

Application – Practice Planner / Project Coordinator

A detailed Curriculum Vitae

A short motivation explaining why you would be effective in coordinating a busy professional services

practice, confirming your willingness to relocate to Kokstad and stating your earliest available start date.