ROELCOR MALMESBURY (PAARL) - Operations Assistant

We are seeking a highly organized, detail-oriented, and dependable Operations Assistan t to support the daily operational and administrative functions of our team. The ideal candidate thrives under pressure, possesses strong decision-making abilities, and excels at managing multiple priorities in a fast-paced environment.

OPERATIONS & LOGISTICS

• Manage logistics, including loading slaughter batches and tracking external purchases.

• Monitoring inventory levels, placing purchase orders for operational supplies, and tracking deliveries from suppliers.

• Managing vehicle tracking logs, scheduling routine maintenance or servicing for company vehicles, and checking driver trip sheets.

• Process daily payroll and accurately track employee timesheets.

• Generate general invoicing and assist with overall financial workflows.

• Manage dry store inventory and maintain clear, effective communication with suppliers.

• Manage petty cash transactions and maintain precise balanced records.

ADMINISTRATION & COMPLIANCE

• Maintain comprehensive operational records, precise data entry, and organized filing systems.

• Maintaining vendor databases, verifying supplier statements, and reconciling delivery notes against invoices.

• Assisting with internal stock audits, maintaining health and safety registers, and ensuring all regulatory documentation is up to date.

• Handling operational queries from clients, following up on order statuses, and escalating delivery or service delays to management.

• Ensure full compliance with company policies, procedures, and health and safety standards.

• Reporting facility repairs or maintenance issues and coordinating with external service technicians.

• Provide general administrative support across the department as required.

KEY COMPETENCIES

• Excellent verbal and written communication skills.
• Ability to remain calm, composed, and productive under pressure.
• Highly structured with strong administrative and organizational capabilities.
• Meticulous approach to work, ensuring high accuracy in data and tasks.
• Comfortable making sound, sensible day-to-day operational decisions.
• Proactive in following up on outstanding items to complete tasks end-to-end.
• Hardworking, dependable, self-motivated, and a collaborative team player.

MINIMUM REQUIREMENTS

• Grade 12 (Matric) certificate.
• Proficient in MS Office suite (Word, Excel, Outlook).
• Proven experience in operations, office administration, or related administrative roles.
• Own reliable transport.

Market- Related

Interested candidates who meet the above requirements are invited to submit their updated CV with 2 or more contactable references and supporting documents to: ***email_hidden***