Assistant Catering Manager

Duties & Responsibilities

• Plan, coordinate, and manage all corporate functions, meetings, conferences, and special occasions.
• Liaise directly with clients to understand event requirements and ensure expectations are exceeded.
• Prepare function proposals, quotations, and event costing.
• Coordinate menu planning, staffing, equipment, and event logistics.
• Oversee event setup, execution, and breakdown to ensure smooth operations.
• Manage event budgets and maintain profitability targets.
• Perform bookkeeping and administrative duties, including invoicing, reconciliations, function billing, and reporting.
• Ensure accurate record-keeping and financial controls for all functions and events.
• Build and maintain strong client relationships to encourage repeat business.
• Ensure compliance with food safety, health, safety, and company standards.
• Assist with the day-to-day management of catering operations when required.

Skills and Competencies

• Event Planning, Coordination and Execution
• Client Relationship Management
• Financial Acumen, Budget Control and Bookkeeping
• Quotations, Invoicing and Debtors Management
• Planning and Organising
• Leadership and Team Supervision
• Customer Service Excellence
• Strong Communication Skills (Written and Verbal)
• Time Management and Attention to Detail
• Problem Solving and Decision Making
• Computer Literacy (Microsoft Office)
• Ability to Work Under Pressure and Meet Deadlines
• 3 - 4 years’ experience in a similar role
• Strong in functions and coordination

Qualifications

• Grade 12
• Relevant tertiary qualification in hospitality – advantageous