Admin Clerk (Fleet Administrator)

IZI South Africa (SA) is a leading provider of integrated cash management solutions. We are currently seeking a highly organised and efficient Admin Clerk to join our team in Cape Town.

Main Purpose Of Position

To ensure the continued operational readiness, compliance, and efficiency of the Cape Town vehicle fleet while minimising operational downtime.

Main Responsibilities

Fleet Administration: Manage all fleet-related administrative processes and maintain compliance records for the branch.

Procurement & Finance: Obtain quotations from approved suppliers, prepare and submit purchase orders for maintenance and repairs, and follow up on outstanding supplier payments to prevent service interruptions.

Maintenance Scheduling: Schedule routine vehicle services and maintenance strategically to minimise operational downtime.

Breakdown & Repair Coordination: Act as the primary point of contact for drivers regarding mechanical issues and coordinate urgent repairs to get vehicles back on the road quickly.

Stakeholder Liaison: Communicate and coordinate daily with workshops, external service providers, drivers, and internal branch stakeholders.

Decision-Making & Prioritisation: Make informed decisions to prioritise urgent repairs and respond proactively to unforeseen breakdowns.

Cost & Vendor Management: Control fleet-related expenses and manage ongoing relationships with external workshops and suppliers.

Ownership & Initiative: Operate independently with a high level of accountability, as fleet availability directly impacts branch productivity, service delivery, and customer satisfaction.

Operational Value: The employee in this role performs high-value fleet coordination tasks internally that offset external fleet management fees.

Health and Safety

Participate in the design/development/review/implementation and monitoring of the departmental safety plans for each year

Participate in safety forums created by the company, such as safety meetings and safety talks

Report all safety incidents to relevant personnel

Discuss all safety incidents and follow-up on assigned activities

Attend safety education and refresher programmes

Comply with safety policies and procedures in the workplace

Distribute safety information as and when required

Wear protective clothing at all times

Competencies

Knowledge of administrative procedures

Knowledge of Cash Management processes and systems (preferred)

MS Office computer skills

Professional communication skills (written and verbal)

Numerical skills

Delivering exceptional customer service

Collaboration and cooperation with colleagues

Adaptability to changing circumstances

Attention to detail

Ability to work under pressure and meet deadlines

Analytical thinking

Qualifications & Experience

Grade 12 (Mathematics/Accounting subjects recommended)

Previous Working Experience Within An Administrative Capacity Essential

Computer literacy in MS Office packages required

Demonstrated experience in compiling reports

Previous Cash Management Centre experience would be highly beneficial