Warehouse Administrator

The purpose of this role is to provide administrative support to the operational team. In this position you will focus all administrative, reporting, tracking and analytical activities related to the execution functions.

Key Job Functions

• Schedule and execute loads with third-party transporters.
• Generate TORFs for transporter invoices.
• Create SCTS for replenishment to other depots and report on out-of-stock (OOS) items.
• Maintain effective consolidation for replenishment loads between multiple principals.
• Report on third-party NIV% strike rate.
• Assist the Johannesburg orders team with invoicing as required.
• Upload collection PODs for retail customers.
• Manage POD administration and reconciliation.
• Periodically clear open back orders on Syspro.
• Operational reporting.
• Primary and secondary transport administration, coordination, tracking, and reconciliation.
• Liaise with transport companies regarding vehicle bookings.
• Plan stock distribution and replenishment.
• Plan third-party distribution.
• Create purchase orders and distribute them to suppliers as booking confirmations.
• Manage transport cost and execution trackers.
• Act as the link between orders and operations.
• General administrative duties, including filing and interaction with supervisors and managers.

Knowledge and Experience Required

• Matric / Grade 12
• Knowledge of order administration procedures and activities (inbound and outbound)
• Knowledge of inventory administration, including stock takes
• Knowledge of Syspro or similar accounting package
• Good MS Office skills, particularly Excel
• Experience in FMCG / Food industry would be an advantage. 
  
  
• Person Profile, Skills and Attitude
  
  
• Able to build and maintain strong working relationships
• Excellent communication skills
• Accuracy and attention to detail
• Displays a concern for business values and ethical standards
• Passion for achieving excellence
• Sets high personal standards, is focused and self-motivated
• Ability to work in a high-pressured environment
• Able to participate constructively in matrix and team environments
• Effective time management skills, ability to work to a structured daily plan and deliver against deadlines
• Information analysis and reporting, using Excel and Syspro
• Analytical, methodical and detail-focused – high level of accuracy required
• Effective verbal and written communication and inter-personal relations skills
• Prepared to work and grow experience in other business areas.

• Quality Delivery
• Applying Knowledge & Expertise 
• Planning and Organizing 
• Adapting to Change
• Interpersonal Relations 
• Taking Initiative