Administrative Assistant (Deceased Estates, Accounting, & Office Admin Duties)

Title: Administrative Assistant (Deceased Estates, Accounting, & Office Admin Duties)

· On-site office-based in Potchefstroom, North-West Province, South Africa (No remote work).

· Half day position

· Proven administrative experience, or in similar roles in a legal and accounting environment.

· Exceptional time-management and multitasking abilities.

· Ability to prioritize tasks and meet tight deadlines.

· Support attorney’s daily operations with minimal supervision.

· High level of accuracy in documents, correspondence, and financial records.

· Proofreading and document formatting for professional use.

· Manage firm calendar, schedule appointments, and set reminders.

· Efficient in handling correspondence, emails, phone calls, and client queries

· Maintain orderly filing systems (physical and digital).

· Attend to external tasks such as visits to municipalities, the Master of the High Court, and related institutions.

· Anticipate needs and assist in daily task execution.

Estate Administration Knowledge (Basic):

· Understand estate administration processes and documentation.

· Assist with claims processing, asset documentation, and liaison with beneficiaries.

Basic Financial & Accounting Knowledge:

· Prepare quotations, client billing and invoices (including using accounting and related software), budgets, and track office expenses.

· Assist with document management related to financial and legal matters.

Discretion & Confidentiality:

· Handle sensitive personal, legal, and financial information with the highest level of discretion.

· Demonstrate professionalism in all client and internal interactions.

· Strong verbal and written communication skills.

· Ability to liaise professionally with clients, stakeholders, and institutions.

· Willingness to assist with additional tasks as required across administrative departments.

· Proactive and eager to learn.

Tech-Savvy:

• Proficient in Microsoft Office.

If you believe you meet the requirements, kindly send your CV and a cover letter detailing your experience to ***email_hidden*** with the email subject “CV ADMIN ASSISTANT 2026”. Should you not hear from us within two weeks from applying, consider your application unsuccessful. Please note that we will not accept hand delivered CV’s/applications and/or telephonic queries/submissions. Huibré Lamprecht Attorneys reserves the right not to make an appointment.

Disclaimer – Protection of Personal Information Act, 4 of 2013:

By submitting your CV and any accompanying documents, you acknowledge and provide your voluntary, express consent to the processing of your personal information as required by POPIA. All information submitted will be treated as confidential and may be accessed by relevant staff and departments, involved in the recruitment and selection process. In compliance with POPIA and its guidelines, we will retain submitted information securely for the period necessary to comply with applicable legal and professional obligations. By applying for this position, you confirm that the information submitted is accurate and that you consent to the processing, storage, and potential disclosure of your personal information as outlined above.